Assistant Manager Administration

Role / Qualification of the Applicant: -

• BBA , MBA - Finance & HR ; BE , B.Tech , M.Tech- Electrical & Electronics).
• 7-10 years of experience in Administration / Facility Management / Office Operations.
• Good knowledge of statutory compliance, facility operations, and vendor coordination.
• Proficiency in MS Office and facility ticketing systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to coordinate with internal teams, vendors, and government authorities.
• Knowledge of safety standards, fire safety procedures, and emergency preparedness is desirable.

Core Activity within Our Company: -

• Manage daily office operations and ensure smooth functioning of all administrative activities.
• Handle guest management, visitor coordination, and reception support.
• Responsible for space planning, seating allocation, and data management.
• Manage security services, access control, and security coordination.
• Coordinate employee transportation and related logistics.
• Ensure proper functioning of office infrastructure, utilities, and facility services.
• Arrange transport, travel, and hotel accommodation for employees and visitors.
• Maintain statutory documents, returns, and licenses related to Corporation, PCB, Fire, Sanitary, HW, NCB, Methanol, and Shops & Establishment (S&E).
• Plan and coordinate safety drills including Fire and Medical drills.
• Conduct monthly and quarterly inventory audits for administrative assets and supplies.
• Monitor and resolve facility-related complaints through the ticketing system.
• Track budget utilization and facility-related expenditures.
• Ensure compliance with office safety standards, fire safety inspections, and emergency preparedness measures.
• Support internal and external compliance audits related to administration and facility management.
• Manage asset lifecycle, including asset tagging, movement tracking, and record updates.
• Organize and participate in Facility Management Services (FMS) meetings.
• Provide employee support and coordination for administrative requirements.
• Manage housekeeping services, ensuring cleanliness of office areas, pantry, restrooms, and gardening areas.
• Coordinate with internal departments for operational and infrastructure requirements.
• Support employee onboarding activities, including facility induction, seating arrangements, and desk allocation.
• Monitor utility bills, rentals, and ensure timely payment processing.
• Ensure availability of beverages and snacks and monitor pantry consumption.
• Coordinate with pantry staff for meetings, training sessions, and corporate events.
• Coordinate with vendors and government authorities for power supply, repairs, services, AMC renewals, infrastructure modifications, and laboratory support requirements.