Assistant Manager - Administration

Job Description:

Key Responsibilities

• Oversee day-to-day operations, procurement, cash flow management, accounts payable/receivable, general ledger, payroll related CTC reimbursements, vendor management, and financial reporting (monthly/quarterly/annual).

• Ensure compliance with Indian statutory requirements (e.g., TDS, GST filings, ROC compliances, transfer pricing, forex & any other regulation mandated) as required by India finance, auditors/tax consultants.

• Handle administrative functions: office operations, facility oversight, HR support and workspace coordination.

• Support FBPs, IT Support and Other teams responsible for various global policy compliance on asset management, financial reporting, budgeting & forecasting and cash management. 

• Support GCC setup/expansion activities: entity registration, regulatory filings, inter-company transactions, and integration with local and global reporting systems.

• Monitor financial performance for overheads actuals, budget, RF, IC and settlements.

• Prepare MIS reports and collaborate with India and global teams for consolidated reporting and risk management.

• Lead /supervise 1 Member team (admin staff on HR Support and Other Admin Activities), drive process improvements, and implement internal controls required for the SOD & Policy control requirements. 

• Manage cash, investment tracking (capex), settlement activities, and support audits/tax assessments along with Center head

A. Tracking and Reporting for Center Overhead expenses  

• Lead accurate and timely extraction of TB details to reconcile vendors and payments. Ensure cost center entity-level reporting (monthly/quarterly/annual) to entity UK 801.

• Support any additional detail required in line with India reporting requirements (tax,audit, other). 

• E2E settlements, payments and GST  (including forex hedging if applicable),

• CTC reimbursement related expense management and processing via payroll

• Accountable for all inter-company invoice accuracy, matching, settlement and any other transactions with UK 801 with  minimal financial risks.

• 100% on-time reporting, and cost savings through process efficiencies (e.g., 5-10% reduction in operational expenses and seat costs year on year)

• No material misstatements in cost plus transaction pricing, or under or over recoveries for non staff costs and overheads including Capex. 

• Ensure full compliance with Indian laws: Companies Act, Income Tax, GST, TDS, ROC filings, transfer pricing documentation, FEMA regulations, and other statutory requirements.

• Coordinate with RTR India team to handle queries from auditors, tax consultants, and authorities for timely filings, assessments, and resolutions; minimize penalties or notices.

• Maintain robust internal controls, risk management, and SOX/compliance frameworks for PTP, Vendor and IC areas as required by DOA and SOD India and Global/Central

• Drive vendor management, cost negotiations, and service level agreements to ensure high-quality, cost-effective support services.

• Manage all upgrades and changes to facilities, operating welfare /staff welfare changes, rental and any other overhead spend related contracts, 

 B. Process Improvement & Efficiency

• Identify and implement automation/digitalization initiatives to streamline finance and admin processes.

• Lead or contribute to continuous improvement projects, including standardization across global teams and reduction in manual interventions.

• Foster a culture of efficiency through training, SOP development, and performance monitoring.

• Target results: Measurable productivity by reducing cycle times and at least 2 improvement projects annually which receive positive feedback on process maturity.

C. Administrative & Operational Management

• Oversee day-to-day office operations: facility management, vehicle and logistic movements, workspace optimization for hybrid and US Shift systems

• Manage admin-related HR support (e.g., employee onboarding/offboarding coordination, benefits administration) and IT infrastructure coordination.

Requirements

• Experience: 9+ years in administrative roles

• Strong communication, time management, and problem-solving abilities. 

• Attention to Detail: Ability to manage multiple tasks accurately in a fast-paced environment. 

• Ability to work with employees across functions and in remote locations

• Ability to partner with other departments and interact effectively with employees at all levels of the organization

• Proven experience as managing facilities, procurement, vendor management, seat costing, travel and logistics, and related cost management

• Good excel skills other office tools

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