Asset Management Specialist

Asset & Material Executive

Key Responsibilities

1. Fixed Asset Management

• Maintain and update the Fixed Asset Register (FAR) in Excel and ERP/SAP B1/Tally.
• Ensure accurate tagging, coding, and tracking of all company assets.
• Record asset additions, capitalization, transfers, and disposals.
• Maintain asset-related documents such as purchase bills, GRNs, warranty cards, AMC details.
• Support internal, statutory, and ISO audits related to fixed assets.
• Track depreciation and prepare periodic asset status reports.
• Coordinate with departments for asset allocation, maintenance, and movement.

2. Asset Verification & Control

• Conduct periodic physical verification of assets across all departments.
• Reconcile physical assets with books and report discrepancies.
• Identify missing, obsolete, or non-functional assets and support scrap/ disposal process.
• Maintain records of scrap, write-off proposals, and approval documentation.

3. Material & Inventory Management

• Verify quantity against PO, invoices, and delivery challans.
• Verify minimum, maximum, and reorder stock levels.
• Track material consumption, returns, and inter-department transfers.
• Conduct daily, weekly, and monthly stock reconciliation.
• Prepare stock reports: daily stock, slow-moving, non-moving, short/excess reports.

4. Documentation & Compliance

• Maintain stock registers, GRN files, asset movement records, and verification reports.
• Support audits (internal, ISO, statutory) related to asset and material management.
• Ensure strict compliance with company SOPs, finance policies, and material control norms.
• Coordinate with purchase, finance, production, maintenance, and admin teams.

5. Reporting & Coordination

• Prepare reports on asset position, stock levels, consumption, depreciation, and variances.
• Assist finance with stock valuation, consumption entries, and ledger reconciliation.
• Highlight shortages, overstocking, or material inconsistencies to management.
• Support budgeting, capital expenditure tracking, and cost control activities.

Qualifications

• Graduate / MBA in Commerce, Finance.
• 35 years of experience in fixed asset management, inventory, or material management.

Skills Required

• Strong knowledge of asset management, stock handling, and documentation.
• Good knowledge of MS Excel.
• Working experience in SAP B1,Tally (Fixed Asset & Inventory Modules).
• Understanding of GRN, FIFO/FEFO, depreciation, and stock reconciliation.
• Strong communication, coordination, and analytical skills.

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