AP Administrator 2

Summary:

Duties & Responsibilities:

Accounts Payable

• Be the main point of contact for questions and issues communicated for your Germany region.

• Group mailbox monitoring, handle vendor and offshore queries
• Identify PO, non- PO & Preapproved invoice received in mailbox and send for processing

• Review critical supplier invoice are processed and paid before payment due date
• Build payment batches in Oracle, transmit to the bank, and send support to regional finance controllers for approval
• Employee expense reimbursement audit and payment
• Weekly reconciliation of payment disbursed with bank statement
• Process intercompany invoices
• Clearing intercompany invoice through IC funding & netting
• Active participation in Month-end / Quarter-end Close process.
• Good understanding of Sub-Ledger process and accounting concepts
• Review and execute subledger month close activity
• Helping team with SOX Audit and Internal Audit

• Reporting and Reconciliations
• Weekly review of AP hold report and prepare the commentary to clear the hold invoices
• Invoice statement reconciliation for key vendors
• Must communicate and coordinate with internal teams and supplier to resolve any payment issue.
• Monthly review of key control accounts
• Review of potentional duplicate invoices
• Collaborate with GL to ensure all debit banking transactions are reconciled and accounted
• Review and assist team member in AP pre-close and AP close and identify the aging and trial balance difference

• Process Transformation
• Support clean -up of aged invoices
• Support clean-up of aged open Purchase orders, prepaid account and other account that impact accounts payable
• Assist in tracking all gaps and issues relating during process review, collaborate to identify solutions, and receive approval from all impacted stakeholders

Skill Set Required

• Fundamental Accounting Skills
• Good MsOffice Skills
• Automation and innovation
• Eye for detail

Pre-Requisites / Skills / Experience Requirements:

Accounts Payable

• Be the main point of contact for questions and issues communicated for your Germany region.

• Group mailbox monitoring, handle vendor and offshore queries
• Identify PO, non- PO & Preapproved invoice received in mailbox and send for processing

• Review critical supplier invoice are processed and paid before payment due date
• Build payment batches in Oracle, transmit to the bank, and send support to regional finance controllers for approval
• Employee expense reimbursement audit and payment
• Weekly reconciliation of payment disbursed with bank statement
• Process intercompany invoices
• Clearing intercompany invoice through IC funding & netting
• Active participation in Month-end / Quarter-end Close process.
• Good understanding of Sub-Ledger process and accounting concepts
• Review and execute subledger month close activity
• Helping team with SOX Audit and Internal Audit

• Reporting and Reconciliations
• Weekly review of AP hold report and prepare the commentary to clear the hold invoices
• Invoice statement reconciliation for key vendors
• Must communicate and coordinate with internal teams and supplier to resolve any payment issue.
• Monthly review of key control accounts
• Review of potentional duplicate invoices
• Collaborate with GL to ensure all debit banking transactions are reconciled and accounted
• Review and assist team member in AP pre-close and AP close and identify the aging and trial balance difference

• Process Transformation
• Support clean -up of aged invoices
• Support clean-up of aged open Purchase orders, prepaid account and other account that impact accounts payable
• Assist in tracking all gaps and issues relating during process review, collaborate to identify solutions, and receive approval from all impacted stakeholders

Skill Set Required

• Fundamental Accounting Skills
• Good MsOffice Skills
• Automation and innovation
• Eye for detail