AM - S2P

Responsibilities

1. Create Purchase Orders (POs):
• Create new POs in Coupa for event spending and unforeseen expenses
• Ensure the accuracy and completeness of all PO details
2. Track PO Process in Coupa:
• Regularly monitor and track the status of POs in the Coupa system
• Distribute weekly/monthly recaps of PO activity to relevant stakeholders.
• Follow up on pending items outside Coupa for additional information or clarification
• Escalate delayed actions or missing documentation based on established procurement timelines
3. Create and Track PO Change Requests:
• Process PO change requests due to fluctuations in digital advertising spend
• Keep accurate records of changes and distribute regular updates on PO change activity
4. Receive Services in Coupa:
• Confirm receipt of services based on written communication from functional spenders
• Accurately update and track service receipts for high-volume ongoing POs
5. Invoice Reconciliation:
• Review and validate invoices against vendor-specific processes
• Ensure timely and accurate reconciliation of invoices, especially for demand generation spend channels
• Collaborate with FP&A team to develop and implement a process for consistent invoice reconciliation
6. Collaborate on Spend Forecast Validation:
• Work with Finance partners to validate and adjust spend forecasts
• Review actual spend reports against planned forecasts maintained in Power BI
• Partner with FP&A team to create and refine the process for spending reviews
7. Propose End-of-Month Accruals:
• Compare received services against billed services to identify discrepancies
• Propose accrual entries for any unreceived services in collaboration with spenders and FP&A

Minimum Qualifications

• Any Graduate
• Willing to work in a Rotational shift
• Strong communication skills, both written and verbal.
• Working knowledge of MS-Excel and PowerPoint.
• Strong understanding of purchase order processes and systems, with experience using Coupa.
• Experience working with Finance and FP&A teams on spending and forecasting.
• Detail-oriented with excellent problem-solving and organizational skills.
• Ability to prioritize and meet deadlines in a high-volume environment.