Administrative Manager

Job description Sr Manager Administration, Noida

1. Facility Management

• Oversee day-to-day operations of office facilities including housekeeping, security, transport, parking, HVAC, electrical, plumbing, fire systems, and utilities.
• Manage facility vendors, SLAs, KPIs, and service quality across locations.
• Ensure preventive and breakdown maintenance of infrastructure and assets.
• Coordinate with landlords, statutory authorities, and internal stakeholders.
• Manage space planning, office moves, fit outs, and renovations.
• Drive cost optimization, budgeting, and capex/opex control.

2. Soft Services Management

• Manage housekeeping, pantry, pest control, security, fleet/cab operations, and other soft services.
• Ensure service continuity, manpower deployment, rostering, and compliance with contractual terms.
• Monitor vendor performance, invoice validation, and timely payments.
• Implement process improvements and SOPs for service delivery.

3. Event Management

• Plan and execute internal and external corporate events such as town halls, festivals, employee engagement activities, leadership meetings, and offsites.
• Manage event vendors, budgets, logistics, permissions, and on-ground execution.
• Ensure safety, compliance, and seamless coordination during events.
• Post-event reporting, feedback, and cost reconciliation.

4. Employee Health & Safety (EHS)

• Implement and monitor EHS policies in line with statutory requirements and company standards.
• Ensure compliance with fire safety, electrical safety, emergency preparedness, and disaster management.
• Conduct regular safety audits, risk assessments, mock drills, and inspections.
• Coordinate with EHS consultants, fire department, and local authorities.
• Manage incident reporting, corrective actions, and employee awareness programs.

5. Compliance & Governance

• Ensure compliance with local laws, labour regulations, and statutory requirements related to facilities and EHS.
• Maintain documentation, licenses, permits, and audit readiness.
• Support internal and external audits and implement corrective actions.

6. Stakeholder & Team Management

• Lead, mentor, and develop the administration team.
• Act as a single point of contact for employees on administrative matters.
• Collaborate with HR, Finance, IT, Legal, Procurement, and Business Teams.
• Handle escalations, grievances related to facilities and services.

7. Budgeting & Reporting

• Prepare annual budgets, forecasts, and MIS reports for administration and facilities.
• Track expenses, identify savings opportunities, and ensure financial discipline.
• Present regular updates to senior management.

Key Skills & Competencies

• Strong knowledge of Facility Management & EHS regulations
• Vendor & contract management
• Budgeting and cost control
• Event planning and execution
• Stakeholder management and communication
• Problem-solving and crisis management
• Leadership and team management.

Experience : 12-15 years

Location : Noida