Administrative Manager

Role Purpose

To manage large-scale administrative operations across multiple locations, ensuring smooth facility management, housekeeping, transportation, vendor coordination, cost control, and compliance while supporting overall organizational efficiency.

Key Responsibilities

Facility & Administration Management

Oversee administration for a 32-acre industrial premises

Manage 4 office locations and ensure seamless daily operations

Handle complete housekeeping operations across all areas

Supervise canteen administration for a large workforce, including menu planning and vendor coordination

Manage office greenery & landscaping

Transportation & Fleet Management

Manage and monitor 12 company vehicles

Oversee 8 employee buses, including routing, scheduling, maintenance, and vendor coordination

Ensure vehicle compliance, servicing, documentation, and cost control

Security & Access Control

Gate pass issuance and access control management

Coordination with security teams for smooth movement of employees, visitors, and vendors

Asset & Documentation Management

Asset coding, tagging, and inventory control

Inward/Outward document management

Record keeping and compliance documentation

Audit documentation preparation

Safety, Compliance & Engagement

Support in HIRA & ADB activities

Assist in statutory and internal audits

Event planning and employee engagement activities

Guest hospitality and protocol management

Financial & Vendor Management

Budget preparation and expense tracking

Cost analysis and cost optimization

Vendor finalization, negotiation, and performance monitoring

Additional Responsibilities

Any other administrative tasks assigned by management

Desired Profile

Strong experience in housekeeping, facilities, canteen, and transport management

Experience handling large premises and multiple vehicles/buses

Good vendor management and cost control skills

Strong coordination and documentation abilities

Interested candidates may reply to this message or share their updated CV.