Administrative Executive

About the Company

Golden Ray Renewable Energy is a growing solar EPC company focused on disciplined execution, strong systems, and long-term trust. Administration at Golden Ray is not clerical workit is a coordination and execution support function that keeps operations running smoothly.

About the Role

We are hiring an Administrative Executive to support daily operations coordination, task tracking, documentation, and office discipline. This role acts as the execution backbone between Sales, Projects, HR, Accounts, and Management.

Responsibilities

• Daily Operations Execution
• Coordinate daily operational activities across Sales, Projects, HR, Documentation, and Accounts
• Ensure assigned tasks are executed as per timelines and priorities
• Act as the central point of coordination for routine operational matters
• Execute instructions and action items from the Operations Manager accurately

• Task Tracking & Follow-Up
• Maintain daily and weekly task trackers (Excel / internal formats)
• Follow up with concerned teams to ensure timely task completion
• Track pending items and proactively escalate delays or risks
• Share concise daily and weekly status updates with the Operations Manager

• Internal & External Communication
• Handle routine office calls, emails, and coordination messages
• Communicate clearly with internal teams and external vendors/customers as instructed
• Schedule meetings, reminders, and follow-ups
• Ensure clarity of communication to avoid misunderstandings or rework

• Billing, Vendor & Office Coordination (Support Role)
• Coordinate with the Accounts team for billing-related follow-ups
• Follow up with vendors for quotations, deliveries, and routine coordination
• Track office-related requirements and operational expenses (reporting support only)

• Office Discipline & Process Adherence
• Support punctuality, attendance discipline, and smooth office functioning
• Ensure office processes, SOPs, and checklists are followed consistently
• Assist in implementing new systems or workflows introduced by management

Education & Experience

• MBA (Operations / Administration / HR / General Management) preferred
• Graduates with strong administrative experience may also apply
• Preferred: 13 years experience in administration / operations coordination / office support
• Freshers with MBA may be considered if execution and discipline are strong

Added Advantage

• Educational or work background in Renewable Energy / Solar / Electrical
• Experience in solar / EPC / construction / project-based companies

Required Skills

• Strong communication skills in Malayalam & English
• Good computer skills:
• MS Word / Google Docs
• MS Excel / Google Sheets (basic formulas & trackers)
• Email & file management
• High attention to detail and follow-through
• Organized, disciplined, and reliable working style
• Comfortable handling confidential information

Pay range and compensation package

Not specified.

Equal Opportunity Statement

Golden Ray Renewable Energy is committed to diversity and inclusivity in the workplace.

Hiring Process

• Communication & mindset screening
• Computer skills and task-tracking test
• Final interview

How to Apply

Email your CV to Subject: Administrative Executive Your Name

LinkedIn profile (optional but preferred)

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