Administrative Associate

This is a full-time, on-site role in Mumbai for anAdministrative Associateat Galerie ISA, based in Fort, South Bombay .

The Administrative associate will provide essential operational support to ensure the smooth day-to-day functioning of the gallery. The role is primarily administrative and detail-oriented, requiring strong organizational skills and efficiency.

Key responsibilities include:

• Managing daily correspondence (email, inquiries, logistics)
• Assisting with invoice preparation, billing, and basic accounts coordination
• Organizing contracts, consignment agreements, and documentation
• Supporting exhibition logistics, artwork documentation, and archiving
• Coordinating shipping paperwork and liaising with logistics partners
• Creating PDF catalogues for clients
• Preparing invoices, price lists, and internal documents
• General office administration and clerical duties

Qualifications

• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Proficiency in Microsoft Office (Excel and Word)
• Familiarity with Adobe Suite (Photoshop, Acrobat) preferred
• Prior administrative or clerical experience required
• Interest in contemporary art is a plus, but strong administrative skills are essential
• Ability to multitask and work independently