ADMINISTRATIVE ASSOCIATE - LEVEL III - FINANCE

DESCRIPTION

This role provides high-level administrative and operational support to the India CFO, ensuring smooth coordination with internal teams and external stakeholders such as analysts and auditors. The position involves calendar management, data handling, documentation, and cross-functional collaboration. The role requires strong organizational skills, discretion, and the ability to work independently with limited supervision.

Key Responsibilities:

• Manage the India CFO’s calendar, including scheduling meetings, appointments, and travel arrangements.

• Coordinate with external stakeholders such as financial analysts, auditors, and consultants on behalf of the CFO.

• Prepare and manage documentation, reports, and presentations for internal and external use.

• Conduct research and compile data for reports and decision-making.

• Handle correspondence, arrange conference calls, and manage meeting logistics.

• Respond to or redirect inquiries from internal and external sources in a professional and timely manner.

• Support vendor and supplier payment documentation and coordinate with accounts payable.

• Maintain departmental records, policies, and procedures.

• Participate in business improvement initiatives and departmental projects.

• Act as an informal resource and mentor for less experienced administrative staff.

RESPONSIBILITIES

Qualifications:

• High school diploma or equivalent required; additional administrative or business certifications are a plus.

• This position may require licensing for compliance with export controls or sanctions regulations.

Core Competencies:

• Action Oriented: Takes initiative and handles challenges with energy and urgency.

• Effective Communication: Delivers clear, concise communication tailored to different audiences.

• Customer Focus: Builds strong relationships and delivers responsive support.

• Accountability: Takes ownership of responsibilities and follows through on commitments.

• Planning & Alignment: Prioritizes tasks to align with organizational goals.

• Values Differences: Embraces diverse perspectives and fosters an inclusive environment.

Technical Competencies:

• Data Analytics: Interprets and communicates data insights to support business decisions.

• Data Communication & Visualization: Creates clear, visual representations of data for reports and presentations.

QUALIFICATIONS

Skills and Experience:

• Experience: 3–5 years of relevant administrative or executive support experience.

• Tools: Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); experience with calendar and meeting management tools.

• Communication: Strong written and verbal communication skills.

• Discretion: Ability to handle confidential information with integrity and professionalism.