ADMINISTRATIVE ASSOCIATE - LEVEL II - GENERAL MANAGEMENT

DESCRIPTION

The Administrative Assistant will provide essential support to the India CTO and the broader CTO office. This role involves managing calendars, coordinating internal and external engagements, and supporting various administrative and operational functions. The ideal candidate will be proactive, detail-oriented, and capable of working collaboratively with multiple stakeholders across the organization.

Key Responsibilities

• Provide administrative support to the India CTO, including calendar management, meeting coordination, and travel arrangements.

• Collaborate with other administrative professionals and stakeholders to coordinate CTO office engagements, especially those related to India Technical Organization (ITO).

• Prepare reports, presentations, and documentation by gathering, compiling, and verifying data.

• Assist with data entry, report generation, and maintenance of departmental records and databases.

• Handle routine correspondence, schedule meetings, and arrange conference calls.

• Respond to internal and external inquiries regarding departmental activities and processes.

• Process vendor and supplier payments, including documentation and system entry.

• Maintain and update departmental policies and procedures.

• Participate in departmental improvement projects and initiatives as needed.

• Perform other administrative duties as required by the organization or department.

RESPONSIBILITIES

Competencies

• Action Oriented: Demonstrates urgency and enthusiasm in tackling new challenges.

• Effective Communication: Delivers clear, concise, and audience-appropriate communication.

• Customer Focus: Builds strong relationships and delivers customer-centric solutions.

• Accountability: Takes ownership and ensures commitments are met.

• Planning and Prioritization: Aligns tasks with organizational goals and manages time effectively.

• Data Analytics: Understands and interprets data to support decision-making.

• Data Visualization: Communicates insights through visual tools like dashboards and reports.

• Cultural Awareness: Values diverse perspectives and fosters an inclusive environment.

Qualifications

• High school diploma or equivalent; additional administrative or business certifications are a plus.

• Familiarity with office systems, databases, and productivity tools (e.g., Microsoft Office Suite).

QUALIFICATIONS

Experience

• Prior experience in an administrative or support role preferred.

• Intermediate-level knowledge gained through education, training, or on-the-job experience.