Administrative Assistant

Location: BKC, Mumbai, Maharashtra

Reports To: Senior Management

Industry: Investment Banking / Financial Services

Experience Required: 35 years in executive assistance or administrative roles

Employment Type: Full-Time | In-Office

Job Summary

We are seeking a highly professional, organized, and proactive Office Admin Assistant to support our Managing Director and broader leadership team at a fast-paced mid-sized investment banking. This role requires exceptional calendar and travel management skills, discretion in handling confidential information, and the ability to interact with high-profile clients, investors, and stakeholders with poise and professionalism.

Key Responsibilities

Executive Calendar & Schedule Management

Manage the MDs daily calendar: prioritize meetings, block time for key activities, and ensure schedule optimization.

Schedule internal and external meetings with investors, clients, regulatory bodies, and board members.

Proactively reschedule conflicts and follow up on pending calendar confirmations.

Travel & Logistics Coordination

Organize end-to-end domestic and international travel for MD and otherteam: flights, hotels, local transport, visas.

Prepare detailed travel itineraries with real-time updates and concierge-level service.

Liaise with drivers, protocol officers, or security staff for high-profile visits.