Administrative Assistant

Company Description

Jinx UGC is a Canada-based creative and marketing agency focused on short-form, talking-head video content for overseas clients. We work with creators, entrepreneurs, real estate professionals, and service-based businesses who rely on consistent social media content to grow their brands.

Our core service is monthly video editing retainers. This means high-volume output, repeatable formats, structured workflows, and fast turnarounds. Our India backend team plays a critical role in streamlining production, maintaining quality, and scaling delivery for international clients.

The Admin Assistant will support daily operations and play a key role in executing our new video editing services offering ($399 for 30 videos) across Canada . This role focuses on coordination, tracking, communication, and follow-through to ensure smooth delivery and internal efficiency.

Manage and update Excel trackers related to clients, video delivery, and timelines

Coordinate tasks between internal team members (e.g., video editors, operations)

Draft professional internal and external emails and updates

Follow instructions accurately and complete assigned tasks end-to-end

Assist with documentation, reporting, and process tracking

Use AI tools (e.g., ChatGPT, Canva AI) to improve efficiency and productivity

Stay updated on basic marketing and short-form video trends to support operations

Strong written and verbal communication

Advanced working knowledge of Excel and Word

Comfortable using AI platforms and digital tools

Highly organized, detail-oriented, and reliable

Ability to take direction, ask clarifying questions, and execute independently

Comfortable handling repetitive but critical operational tasks

Execution-focused, not strategy-heavy

Operations and support-driven

Requires consistency, accuracy, and accountability

Tasks are completed on time with minimal follow-up

Trackers and reports are accurate and up to date

Clear, professional communication internally and externally

Smooth coordination of video delivery timelines

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