Administrative and Accounts Assistant

We are a well-established design firm specialising in retail and commercial projects, with over 35 years of industry experience and a presence across Australia, New Zealand, the United Kingdom, India, and Brazil.

We're currently seeking an experienced Administrative & Accounts Assistant to join our Bengaluru office and support our growing operations. This is a great opportunity for an organised, proactive, and reliable individual who enjoys variety and takes pride in keeping an office running smoothly.

In this role, you will provide day-to-day administrative and office support, as well as assist with finance-related tasks. You'll be a key point of contact for the office and play an important role in supporting the wider team.

Key responsibilities:

Office Support & Administration

• Admin duties, including answering and directing phone calls
• General administration and office support
• Ordering and managing stationery, supplies, and equipment
• Maintaining a tidy, efficient, and well-presented office environment

Accounts Payable

• Process invoices with timely approvals and entries
• Prepare vendor payments and match supporting documents
• Maintain AP records and support monthly reconciliations
• Handle vendor queries and assist with AP audits

Accounts Receivable & Credit Control

• Manage the full AR cycle and customer credit control
• Maintain customer master data
• Prepare proforma/commercial invoices and follow up on overdue payments
• Generate AR ageing and MIS reports; process debit/credit notes

General Accounting

• Assist with GL, billing, cost accounting, and revenue recognition
• Support payroll, bookkeeping, and financial reporting
• Ensure compliance with GST, TDS, and statutory requirements
• Participate in monthend and yearend closing
• Coordinate with auditors and maintain internal controls

To be successful in this role, you will have:

• 3+ years experience in a similar administration role
• Exposure to MYOB, Xero (accounts and payroll experience desirable, including tax obligations)
• Strong verbal and written communication skills
• High attention to detail and a strong work ethic
• Intermediate skills in Microsoft Office (Excel, Word, Outlook)
• A reliable, can-do attitude and the ability to work independently
• A professional and well-presented manner at all times

Why join us?

• Stable, well-established business with a strong industry reputation
• Supportive team environment
• Opportunity to grow and develop within a global organisation
• Varied role with exposure to both administration and finance functions

If you're an organised and motivated administrator looking for a role where you can make a real contribution, we'd love to hear from you.

Please note that only short-listed candidates will be contacted.

If you would like to learn more, please contact Faina Marat at recruitment@trg-aus.com.