Administration Manager (Infrastructure & Facilities) || 8–10 years || Okhla - Delhi || 7-9 LPA

• Location - Okhla Phase 3, New Delhi
• Experience Required - Minimum 810 years
• Employment Type - Full-Time, Permanent (Work from Office)
• Preferred Joining - Immediate
• Responsible For - Keeping the office running smoothly and providing administrative support
• Reports To - Management
• CTC - 79 LPA

Important:

• This is not a standard admin role.
• The position requires experience in facility management and infrastructure operations, including managing building systems, vendor services, safety compliance, and maintenance of critical office infrastructure.

Core knowledge expected:

• Working knowledge of HVAC systems, DG sets, UPS, elevators, and electrical infrastructure
• Understanding of statutory compliances, NOCs, and facility-related certifications
• Experience managing vendors, AMCs, and maintenance schedules
• Ability to oversee preventive maintenance and facility audits
• Experience handling corporate office infrastructure operations

Responsibilities include, but are not limited to

1. Facility & Infrastructure Management

• Ensure all facilities comply with safety regulations, hygiene standards, and statutory requirements.
• Oversee preventive and corrective maintenance of HVAC systems, chillers, DG sets, UPS units, elevators, fire safety systems, electrical infrastructure, CCTV, and access control systems.
• Track and ensure timely renewal of licenses, statutory certificates, and NOCs, including fire, electrical, and structural clearances.
• Conduct regular facility audits & proactive maintenance and inspections to maintain operational efficiency, safety, and visual appeal of the workplace.
• Coordinate with vendors, service providers, and internal teams for timely repairs, maintenance schedules, and equipment upgrades.
• Keep maintenance logs and report on daily activities

2. Administrative Operations

Housekeeping Management

• Supervise administrative teams and outsourced housekeeping staff.
• Delegate cleaning and maintenance roaster for allotted responsibilities to team members
• Ensure all cleaning and dusting tasks are completed before office hours begin. Conduct daily inspections to maintain high standards of cleanliness.
• Monitor staff punctuality, attendance, and task completion.
• Address internal issues and foster a disciplined, service-oriented culture.
• Ensure adherence to health and safety standards in all housekeeping activities.

Vendor & Contract Management

• Identify, onboard, and manage vendors and service providers.
• Oversee vendor performance, contracts, payments, and renewals.

Finance & Compliance

• Track administrative expenses and ensure they stay within budget.
• Verify and process vendor bills for timely submission to the Finance department.

Events & Coordination

• Plan and coordinate logistics for internal events, training sessions, and meetings.
• Collaborate with HR, Admin, and Operations for seamless execution and resource sharing.

Note: Occasional local travel within the NCR region may be required.

Candidate Profile

• 8-10 years of experience in

facility management - overseeing facility maintenance and upkeep.

office management/administration, preferably in a large corporate setting

• Diploma or equivalent from a reputed institution.
• Well-groomed and professionally attired, presenting a polished and confident appearance.
• Knowledge of HVAC and other building systems.Hands-on experience with office machines and heavy equipment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications.
• Contract handling experience
• Quick to adapt, capable of multitasking and prioritizing to meet deadlines.
• Possesses a personal network of vendors and can identify new vendors as required.
• Must have own vehicle and be comfortable driving within Delhi NCR to fulfil administrative duties.
• Works well under pressure and maintains composure in challenging situations and work independently without need for constant follow-ups

Should have a proven, stable work historycandidates with frequent job changes or short tenures may not be considered.

Important Details

• Nearest Metro stations: Govindpuri (Violet Line) & Okhla NSIC (Purple Line), both about 10 minutes away
• Interview process requires attendance at Head Office in Delhi
• Established brand with nearly 4 decades of experience

Preference will be given to immediate joiners.

About Exhibitions India Group (EIG)

Established in 1987, EIG is a leading trade promotion organization that bridges government, industry, media, and academia. The Group fosters trade promotion, networking, investments, joint ventures, and technology transfers through international exhibitions and conferences.

EIG has organized over 100 international trade shows, including some of the longest-running and most impactful exhibitions in India. Today, EIG hosts the largest technology and infrastructure expos in the countryConvergence India (IoT, Mobile India, Embedded Tech, Fintech, Digital Gaming) and Smart Cities India (Buildings, Clean Tech, Solar, Transport, Water). These expos are at the forefront of Indias digital revolution and modernization efforts.