Admin Manager

Job purpose:

Ensuring on time and accurate travel support including ticket booking, visa and insurance processing, hotel booking for Azilen employees and provide Administrative Support.

Who You Are:

• 8-10 years of experience in corporate travel desk, visa processing, and office administration.
• Strong understanding of international visa processes (USA, UK, Canada etc.).
• Experience in coordinating with embassies, consulates, and travel agencies.
• Excellent organizational and multitasking skills.
• Strong negotiation and vendor management skills.
• Proficiency in MS Office (Excel, Word, Outlook) and travel management tools.
• Excellent communication skills and ability to handle high-pressure situations.

Key Responsibilities:

Travel Desk Management:

• Handle end-to-end international and domestic travel arrangements, including flight bookings, hotel reservations, and local transport.
• Manage visa processing, including documentation, embassy coordination, and tracking applications for different countries.
• Ensure compliance with international travel regulations and company policies.
• Coordinate with travel agencies and vendors to get the best deals.
• Provide travel-related support, including itinerary planning and travel insurance.
• Assist employees with forex, travel cards, and other necessary travel documentation.

Visa & Immigration Management:

• Handle L1, H1, B1/B2, US, Schengen ,Canada, and other work/business visas.
• Handle visa processing for various countries, ensuring timely submission of applications.
• Stay updated on visa policies and procedures to provide accurate information.
• Manage work permits, business visas, and other immigration-related formalities.
• Maintain records of visa applications, expiry dates, and renewals.

Office Administration:

• Oversee day-to-day office operations and administrative support.
• Manage vendor relationships for office supplies, housekeeping, and maintenance.
• Coordinate events, meetings, and employee engagement activities.
• Ensure compliance with workplace policies, security, and facilities management.
• Assist in onboarding and travel support for new employees and visitors.

Location:

Ahmedabad (Work from Office)