Admin Assistant

Job Responsibilities:

• Maintain necessary data in database and file documents.
• Support any ad hoc requests related to Admin/secretariat.
• Assist Office maintenance: plant and flower, key and space, safety and facility, mail & cargo, business card and other printing services, meeting arrangement.
• Manage the stationery and routine consumables for the office.
• Coordinate the ordering of new stationery and consumables for the office.
• Provide support to office on fixed assets and facility management.
• Provide other reception and/or admin related support
• Provide support to HR team with HR related tasks when required.
• Inspect the hotels, transportation services, and high-level restaurants in advance of the Corporate and Executive visits, coordinate and finalize relative arrangements.
• Maintain the database for the hotels/ restaurant / limos/ historic attractions.
• Maintain organized filing system for the executive's correspondence, files and other records.
• Coordinate to prepare required executive management luncheons and special events under the supervision of Executive Services Supervisor/ Manager.
• Coordinate to arrange accommodation and transportation arrangements for Corporate
• Executive Management under the supervision of Executive Services Supervisor/ Manager.

Minimum Level of Education and Experience Required :

• Associate degree or above, bachelor's degree preferred.
• Up to Two to Three years of hospitality, administration experience.
• Attention to detail, strong communication skills, relationship building and service minded.
• Proficiency in both spoken and written English & local language.
• Flexibility to be able to work in other functional areas is preferred.
• Experience in MS office applications and PowerPoint.