Accounts Receivable & Billing Analyst (US Staffing)

We are looking for an Accounts Receivable & Billing Analyst to support our US staffing finance operations from our offshore team in Bangalore. This role is primarily responsible for timesheet validation, invoicing, and accounts receivable activities , with exposure to financial reporting. The ideal candidate comes from a US staffing background and is comfortable working with billing systems, VMS portals, and accounting tools.

Key Responsibilities

• Review and validate approved timesheets from various VMS portals
• Cross-check timesheet data with JobDiva for billing accuracy
• Generate, review, and raise client invoices in a timely manner
• Post invoices and maintain billing records in QuickBooks
• Ensure accuracy of bill rates, hours, and billing terms as per contracts
• Maintain AR trackers and support basic revenue reconciliation
• Identify and flag billing discrepancies for resolution
• Maintain strong documentation and audit-ready billing records
• Support month-end and periodic billing close activities

Reporting & Analytics (Highly Preferred)

• Prepare Headcount, Revenue, and Billing summary reports
• Maintain and update Excel-based financial trackers and dashboards
• Assist finance leadership with ad-hoc reporting requests

Required Skills & Experience

• 35 years of experience in Accounts Receivable / Billing within US Staffing
• Hands-on experience with QuickBooks (invoicing and AR functions)
• Working knowledge of VMS-based billing processes
• Experience using JobDiva or similar ATS for billing reference
• Strong proficiency in MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas)
• High attention to detail and data accuracy
• Comfortable working in US time zones
• Good written and verbal communication skills

Highly Preferred / Nice to Have

• Experience preparing Headcount and Revenue reports
• Exposure to US staffing pay/bill structures (W2, C2C, 1099)
• Prior experience supporting multi-client billing environments
• Basic understanding of revenue recognition concepts