Accounts Payable Specialist

Location: Kesnand (Near Wagholi), Pune

Compensation: 6,00,000 9,00,000 per annum

We are hiring on behalf of a multinational company that has outsourced its accounting function to us. The role will be part of a dynamic finance environment handling end-to-end Accounts Payable operations, vendor management, and payment control in a rapidly scaling setup.

The Accounts Payable Specialist will oversee vendor invoice processing, payment execution, ageing management, and reconciliation. The position is critical to ensuring error-free disbursements, risk mitigation from duplicate/advance payments, and smooth vendor relationships while supporting the finance & procurement teams for timely business operations.

Invoice Management & Processing

• Receive, verify and process supplier invoices as per policy
• Ensure correct coding and timely updation in ERP
• Monitor approvals & purchase authorization workflow.

Payment Execution

• Prepare and process vendor payments via online banking platforms
• Ensure urgent & advance payments are prioritized and duplication is avoided
• Support CAPEX & tooling payments for product development projects

Reconciliation & Reporting

• AP reconciliation vendor statements vs system vs ledger
• Maintain AP ageing & Advance ageing, follow-up for clears
• Prepare weekly/monthly reporting packs for management review

Vendor Relationship Management

• Liaise with suppliers for payment status, clarifications & documentation
• Support commercial & procurement teams in term negotiation and query closure

Risk & Control Management

• Implement controls to avoid payment errors and duplicate entries
• Ensure compliance with internal finance policies and audit requirements

Project Participation

• Support ERP upgrades, automation & AP process improvements

Duplicate payments (especially in advance transactions)

Delayed advances impacting supply chain or production continuity

B.Com / BBA / M.Com / CA-Inter / Finance Graduate

8+ years of Accounts Payable experience preferred

Exposure to high-growth manufacturing setups advantageous

Strong ERP / accounting software working knowledge