Accounts Payable Specialist

Job Summary:

We are looking for an Accounts Payable Executive responsible for managing purchase accounting, vendor reconciliation, payment tracking, bank transaction posting, and GST-related compliance. The role requires strong attention to detail, coordination with internal teams and vendors, and adherence to financial processes and timelines.

Key Responsibilities:

1. Purchase Accounting

• Timely and accurate booking of purchase invoices in the accounting system (Zoho/Tally).
• Verification of invoices with PO/GRN and supporting documents.
• Booking of expenses, advances, and debit/credit notes as per process.
• Ensure all bills are accounted within defined TAT.
• Maintain proper filing and documentation for audit purposes.

2. Vendor / Party Reconciliation

• Regular reconciliation of vendor ledgers and statement of accounts.
• Identification and resolution of discrepancies with vendors.
• Follow-up for pending invoices, credit notes, and confirmations.
• Maintenance of accurate outstanding payable records.

3. Payment Tracking & Processing

• Preparation of vendor payment schedules based on due dates and credit terms.
• Tracking of payments and updating payment status in ERP.
• Support in preparation of ageing reports and payment proposals.
• Coordination with approvers for timely payment release.

4. Bank & Transaction Management

• Daily bank transaction categorization and posting in books.
• Reconciliation of bank statements with vendor payments and purchases.
• Support in month-end closing activities related to AP.

5. GST & Compliance Support

• Support in GST 2B reconciliation with books.
• Verification of GST compliance of vendors.
• Assistance in e-invoicing and documentation for audits.

6. Coordination

• Work closely with procurement, finance, and user departments.
• Resolve invoice, PO, and GRN related queries.
• Maintain audit-ready records and MIS reports.

Required Skills & Competencies

• Experience in Purchase Entry, Vendor Reconciliation & Payment Tracking
• Knowledge of Bank Categorization & Reconciliation
• Working knowledge of Zoho / Tally / ERP
• Understanding of GST, 2B reconciliation & vendor accounting
• Proficiency in MS Excel (VLOOKUP, Pivot, Ageing)
• Good communication and coordination skills
• Strong attention to detail and process orientation

Qualification & Experience

• Education: B.Com / M.Com / MBA (Finance)
• Experience: 13 years in Accounts Payable / Vendor Accounting
• Industry experience in trading/manufacturing will be preferred.