Accounts Payable Specialist

Who are we ?

At Clinikally, were a team of people passionate about making skin and hair care

Simple, honest, and effective. We work closely with dermatologists to create products

that truly work - backed by science, made with high-quality ingredients, and designed

to fit into everyday life.

Our goal is to help everyone feel confident in their own skin

Were solving for the gap between clinical dermatology and everyday skincare through data, science, and design-led innovation.

Responsibilities:

Invoice Processing

• Receive, verify, and process vendor invoices in Business central ( ERP)
• Perform 2-way / 3-way match checks as applicable
• Check invoice details including GST, TDS, rate, PO/contract, GRN (if applicable)
• Ensure proper GL codes, cost centers, and period are applied
• Track invoices pending approval and follow up with stakeholders

Vendor Payments

• Prepare and validate vendor payment runs as per payment cycles
• Coordinate with Banking team for payments
• Verify bank details, payment mode, TDS deductions, and supporting documents
• Share payment advice / confirmation with vendors

Vendor Reconciliations

• Track open items, debit notes, credit notes, and disputes
• Perform vendor statement reconciliations monthly/quarterly
• Follow up with vendors and internal teams to clear mismatches

Compliance & Documentation

• Ensure compliance with GST requirements, invoice formats, MSME declarations, TDS sections
• Maintain documentation for audits and compliance reviews
• Track pending vendor documents (agreements, GST certificates, MSME status, PAN, cancelled cheque, etc.)

AP Reporting & Tracking

• Support preparation of AP MIS and ageing reports
• Update trackers for invoice status, payments due, TDS, and disputes
• Assist in month-end closing (accruals, reversals, provisions, etc.)

Audit Support

• Provide invoice copies, payment proofs, and ledgers for internal/statutory audits
• Resolve audit queries related to AP

Requirements:

• Bachelors degree in Commerce, Accounting, Finance, or related field
• 25 years of experience in Accounts Payable or Finance operations
• Prior experience working with an eCommerce company is mandatory
• Hands-on experience with Microsoft Dynamics 365 (Business Central) is required

Location: Sector 44, Gurgaon

Website: https://www.clinikally.com/

Instagram: www.instagram.com/clinikallyofficial/