Accounts Payable Manager

Reporting to: Finance Controller

Role Overview

The AP Manager is responsible for end-to-end vendor payables, payment governance, compliance, and internal controls in a B2B operating environment. The role ensures vendor discipline, timely payments, clean reconciliations, and strong coordination with procurement, supply chain, and treasury teams.

Key Responsibilities

Invoice Processing & Payment Governance

• Oversee processing of vendor invoices with strict 3-way matching (POGRNInvoice)
• Ensure accuracy of pricing, quantities, taxes, and contractual terms
• Manage payment cycles in line with approved credit terms and cash flow plans
• Review and approve payment runs, ensuring adherence to approval matrix

Vendor Master & Reconciliations

• Own vendor onboarding, master data validation, and periodic hygiene checks
• Ensure timely vendor ledger reconciliations and closure of open items
• Resolve disputes related to pricing, quantities, short supply, or tax differences
• Act as escalation point for critical vendor issues

GST, Compliance & Audit Support

• Ensure GST compliance on purchases and services, including ITC eligibility
• Track and support reconciliation of GSTR-2B vs books
• Support statutory, tax, and internal audits with complete documentation
• Ensure compliance with internal controls and SOPs

Employee Reimbursements & Other Payables

• Oversee employee reimbursement processing as per company policy
• Review exceptions and ensure policy adherence
• Manage other payables including advances, deposits, and provisions

Controls, MIS & Process Improvement

• Maintain payment trackers, ageing reports, and vendor MIS
• Identify process gaps and drive improvements through ERP and automation
• Strengthen makerchecker controls and documentation discipline

Team & Stakeholder Management

• Lead, coach, and review AP team members
• Coordinate with procurement, warehouse, operations, and treasury teams
• Provide timely updates to finance leadership on payables and risks

Qualifications & Experience

• Bachelors degree in Commerce / Finance / Accounting mandatory
• CA Inter / CMA Inter / MBA Finance preferred
• 912 years of experience in accounts payable roles
• Experience in B2B retail, wholesale, trading, or distribution-led organisations
• Strong knowledge of GST, TDS, vendor accounting, and ERP systems
• Proven team-handling and control-oriented mindset