Accounts & Operations Executive

Job Summary

We are looking for a detail-oriented Accounts & Operations Executive to manage daily accounting, billing, inventory tracking, basic HR support, and clerical activities. The role requires working on Tally , maintaining stock and repair records, handling receivables, managing petty cash, and preparing operational reports to ensure smooth day-to-day business operations.

Key Responsibilities

1. Billing, Quotations & Accounting

• Generate invoices daily and manage purchase entries per day
• Prepare and maintain quotations, tax invoices, and purchase invoices
• Make accurate entries in Tally for sales, purchases, receipts, and payments
• Create and maintain customer-wise ledgers

2. Accounts & GST Management

• Manage cash accounts, bank entries, and GST-level accounting
• Ensure correct application of CGST, SGST, and IGST
• Assist in GST data preparation and reconciliation
• Maintain records for audits and compliance

3. Inventory Management & Reporting

• Maintain product-wise inventory
• Prepare Product In-Out reports
• Track low stock items and support purchase planning
• Ensure system stock matches physical stock

4. Inventory Analysis & Business Reports

• Prepare and submit reports on:
• Fast-moving vs slow-moving items
• Slow-moving / non-moving stock
• Revenue generation by product
• Aging-based product reports

5. Repair & Service Stock Management

• Maintain Repair In-Out registers
• Track items sent for repair and received back
• Prepare pending repair and status reports

6. Petty Cash & Expense Control

• Maintain petty cash records
• Make payments for porter charges, office local expenses, and daily operations
• Prepare petty cash utilization reports
• Monitor expenses and suggest cost-reduction measures

7. Receivables & Payment Follow-up

• Follow up with customers for pending payments
• Maintain aging-based receivable reports
• Coordinate with sales team to reduce overdue amounts

8. Attendance, Leave & HR Support

• Download and manage attendance data from biometric / attendance machine
• Maintain employee attendance and leave records
• Prepare monthly attendance and leave reports
• Share attendance summaries with management for salary processing

9. General Clerical & Coordination Work

• Maintain organized records of invoices, vouchers, and HR data
• Coordinate with sales, purchase, service, and HR teams
• Prepare daily, weekly, and monthly MIS reports

Required Skills & Qualifications

• Graduate (B.Com preferred)
• Strong working knowledge of Tally
• Basic understanding of GST & accounting principles
• Experience in inventory management and reporting
• Knowledge of attendance systems / Excel reporting
• Good communication skills for customer follow-ups
• High attention to detail and data accuracy

Experience

• 13 years experience in accounting, billing, inventory, or operations
• (Electronics / trading / automation industry experience preferred)