Accounting Assistant / Office Admin (Quickbooks)

Job description

Job Title: Accounting Assistant / Office Admin

Employment Type: Part-Time (4 Hours / Day)

Working Hours: EST Time Zone (10:00 AM 2:00 PM EST | 8:30 PM 12:30 AM IST)

Location: Remote (but only from Kolkata)

Salary: As per Industry Standards

Job Summary

We are looking for a detail-oriented part-time Accounting Assistant / Office Admin to support day-to-day accounting and administrative operations. This role requires hands-on experience with QuickBooks, strong accounting fundamentals, and the ability to coordinate effectively with internal employees. The ideal candidate is organized, communicative, and comfortable working part-time during EST business hours.

What Youll Do

• Coordinate with company employees and accurately post working hours in QuickBooks.
• Proficient in QuickBooks, coordinating with company employees to accurately record and post working hours.
• Manage invoices, bills, and the end-to-end timesheet process.
• Support and manage payroll processing on a regular cycle.
• Handle employee onboarding and offboarding processes, including documentation and system updates.
• Maintain banking records and perform regular reconciliations.
• Assist with basic accounting reports and administrative tasks as required.

Required Skills & Experience

• 35 years of experience in accounting, office administration, or a related role.
• Prior hands-on experience with QuickBooks (mandatory).
• Background in accounting, finance, or a related field.
• Experience managing invoices, bills, payroll, and reconciliations.
• Ability to work part-time (4 hours/day) aligned with EST working hours.
• Strong attention to detail and process orientation.

Soft Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• High level of accuracy, reliability, and confidentiality.
• Ability to work independently and coordinate with remote teams.

Preferred Qualifications

• Diploma or Bachelors degree in Accounting, Finance, or a related discipline.
• Prior experience in a similar accounting or office administration role.
• Familiarity with employee lifecycle processes (onboarding/offboarding).

Why Join Us

• Flexible part-time opportunity with consistent working hours
• Hands-on exposure to accounting and payroll operations
• Collaborative and supportive work environment
• Opportunity to work closely with cross-functional teams