Tender and GeM Specialist

Job Summary:

The Tender Executive will be responsible for managing the end-to-end tendering process; from identifying opportunities to successful submission; ensuring compliance, coordination and timely execution to enhance business win probability.

Key Responsibilities:

• Manage the complete tender lifecycle, including downloading, evaluating and submitting tenders.
• Identify and download relevant tenders from GeM Portal and other applicable platforms based on assigned product categories.
• Evaluate tender feasibility by analyzing qualification criteria, EMD/EPBG requirements, delivery timelines, locations and OEM alignment.
• Maintain and update all tender-related data in the tender tracking system (Excel/CRM).
• Coordinate with OEMs to obtain and follow-ups for quotations, compliance documents, Manufacturer Authorization Forms (MAF), product catalog IDs and other required documentation, while also collaborating on pricing negotiations to enhance bid win probability.
• Handle Deal Registration (DR) with OEMs to secure pricing and opportunity protection.
• Work closely with Presales and OEM teams for technical specification alignment as per tender requirements.
• Liaise with Finance/Accounts teams for EMD and EPBG processing and documentation.
• Follow up with customers for timely release/return of EPBG post project completion.
• Organize and maintain both physical and digital records of all tender-related documents for submission and future reference.
• Register and map products in the GeM catalogue in line with OEM compliance and upload necessary supporting documents.
• Ensure accurate and timely submission of all tender documents before deadlines.
• Maintain proper documentation of quotations, final pricing and all supporting materials linked to each tender for audit and reference purposes.

Key Skills & Competencies:

• Strong understanding of tendering processes and government procurement portals (GeM).
• Attention to detail and ability to analyze tender requirements.
• Effective coordination and communication skills with internal teams and external partners (OEMs).
• Strong organizational skills with a focus on proper documentation and record management.
• Ability to ensure timely submission of tenders and adherence to strict deadlines.
• Capability to manage multiple tenders simultaneously under time constraints.