Sales Administrator

Key Responsibilities

Invoice Generation & Validation

• Prepare accurate billing plans by gathering and verifying project-related data from internal/project teams.
• Generate invoices in compliance with contract terms, pricing structures, milestone billing requirements, purchase orders, and company policies.
• Coordinate with finance and project teams to resolve discrepancies before invoicing.

Collections Management

• Monitor accounts receivable and follow up with customers for timely payments.
• Communicate proactively with customers to resolve payment disputes and ensure collections.
• Maintain detailed records of collection activities and customer interactions.

Customer Coordination & Relationship Management

• Serve as the primary point of contact for billing inquiries and dispute resolution.
• Build and maintain strong customer relationships to facilitate smooth collections.
• Provide customers with required documentation, account statements, and payment reminders.

Bank Guarantee Coordination

• Compile and share Bank Guarantee requirements with the Finance Manager.
• Coordinate collection and delivery of Bank Guarantees to customers and internal project/sales teams.

Mandatory Skills & Experience

• Bachelors degree in Finance, Accounting, Project Management, or Sales Administration.
• Experience in accounts receivable, billing, or collections management.
• Prior exposure to Indian public sector aerospace and defense organizations is preferred.

Desired Skills

• Strong communication and negotiation skills.
• Ability to work independently and collaborate with cross-functional teams.
• Familiarity with credit risk assessment and mitigation strategies.