Project Specialist

Job Description:

Administrative Support: Provide administrative support to the Project Manager, including scheduling meetings, managing calendars, and organizing project-related documentation.

Communication Facilitation: Facilitate communication among project team members, stakeholders, clients, and other relevant parties by distributing information, scheduling meetings, and maintaining communication channels.

Documentation Management: Maintain project documentation, including plans, schedules, progress reports, meeting minutes, and other relevant records, ensuring they are accurate, up-to-date, and easily accessible.

Task Coordination: Coordinate tasks and activities among project team members, ensuring alignment with project objectives, priorities, and deadlines.

Resource Coordination: Assist in coordinating resources, including human resources, materials, and equipment, to support project activities and ensure efficient project execution.

Risk Management Support: Support the identification, assessment, and mitigation of project risks by maintaining risk registers, tracking risk mitigation actions, and assisting in implementing risk response strategies.

Quality Assurance Assistance: Assist in quality assurance activities to ensure project deliverables meet quality standards and client requirements, including conducting quality inspections and audits as needed.

Budget Monitoring: Assist in monitoring project expenses, tracking budget utilization, and updating financial reports to ensure adherence to the project budget.

Stakeholder Engagement: Engage with project stakeholders to gather requirements, provide updates, address concerns, and manage expectations throughout the project lifecycle.

Timeline Management: Support the monitoring of project timelines, milestones, and deliverables, identifying any deviations and assisting in implementing corrective actions to keep the project on track.

Problem-Solving: Assist in identifying project issues, analyzing root causes, and proposing solutions to overcome challenges and obstacles.

Desired Skills :

Communication Skills: Excellent verbal and written communication skills, with the ability to convey information effectively to diverse audiences.

Organizational Skills: Strong organizational abilities, including the ability to prioritize tasks, manage time efficiently, and work effectively under pressure.

Attention to Detail: Meticulous attention to detail, ensuring accuracy and completeness in all project documentation and communications.

Team Collaboration: Ability to work collaboratively within a team environment, fostering positive relationships with colleagues and stakeholders.

Analytical Skills: Strong analytical and problem-solving skills, with the ability to analyze information, identify issues, and propose solutions. Very good with MS excel and MS word.

Adaptability: Flexibility and adaptability to adjust to changing project requirements, priorities, and deadlines.

Qualifications:

BBA/BCA/B.Com/BCS/B.Sc.

Candidates with CAPM certification or similar credentials will be preferred.

Fluent in English, Hindi, or Marathi.

0 to 3 years of work experience.