Project Coordinator

InfoSun Technology Private Limited, we specialize in enabling fast-growing organizations to scale efficiently by ensuring that technology becomes a catalyst for growth rather than a barrier. We partner with businesses to provide high-quality technology talent and workforce solutions that support their evolving needs in a dynamic and competitive marketplace.

Currently we are hiring on behalf of our client, a leading global logistics and supply chain company, for the position of Project Coordinator in Chennai position.

Job Description: Project Coordinator Operations

Location: GCC, Chennai

Experience Required: 2 5 years

Department: Operations

Role Summary

The Project Coordinator will support the Operations PMO by capturing, updating, and maintaining real-time project data in Smartsheet, enabling accurate tracking of milestones, risks, dependencies, and deliverables. This role plays a key part in ensuring project visibility, data accuracy, and timely reporting across supply chain initiatives.

Key Responsibilities

Project Coordination & Tracking

• Capture real-time project updates from project managers, operations teams, and stakeholders.
• Maintain and update project plans, trackers, timelines, and dashboards in Smartsheet.
• Track milestones, dependencies, action items, risks, and issues across multiple projects.

PMO Support

• Support PMOs with accurate and up-to-date project data to enable effective governance and decision-making.
• Assist in preparing weekly/monthly project status reports, dashboards, and management presentations.
• Ensure adherence to PMO standards, templates, and reporting cadence.

Operational Alignment

• Coordinate with operations teams (warehousing, transportation, technology, analytics, etc.) to gather progress updates.
• Follow up on pending actions and highlight delays, risks, or deviations from plan.
• Support change tracking and documentation of scope, timelines, and deliverables.

Data Accuracy & Governance

• Ensure data integrity, version control, and consistency across Smartsheet trackers.
• Maintain documentation repositories and audit trails for project updates.
• Support internal audits and reviews related to project reporting.

Continuous Improvement

• Identify gaps in project tracking and suggest improvements to PMO reporting processes.
• Support automation and optimization of Smartsheet workflows and alerts.

Required Qualifications & Skills

Education

• Bachelors degree in Business Administration, Operations, Engineering, or related field.

Experience

• 25 years of experience in project coordination, PMO support, or operations tracking.
• Prior experience in Supply Chain, Logistics, Warehousing, or GCC environments preferred.

Technical Skills

• Hands-on experience with Smartsheet (mandatory).
• Proficiency in MS Excel, PowerPoint, and project tracking tools.
• Exposure to project management tools (MS Project, Jira, Asana, or similar) is a plus.

Soft Skills

• Strong attention to detail and data accuracy.
• Excellent coordination and follow-up skills.
• Ability to work with multiple stakeholders and projects simultaneously.
• Clear written and verbal communication skills.