Procurement Specialist

Role Overview

We are looking for a detail-oriented and proactive Procurement Operations Executive to support sourcing, vendor management, and procurement operations across multiple product categories. The role requires strong coordination with internal teams, vendor research capabilities, and operational rigor to ensure timely and cost-effective procurement.

Key Responsibilities & KRAs

1. Requirement Planning & Coordination o Understand procurement requirements from the sales and category teams across product segments.

o Create and maintain timelines, SOPs, and execution plans for sourcing and procurement activities.

o Align procurement priorities with business needs and launch schedules.

2. Vendor Research & Onboarding o Conduct in-depth market research to identify and onboard suitable vendors for direct and indirect procurement.

o Build and maintain a qualified vendor database with category-wise segmentation.

o Evaluate vendor capabilities, credibility, and compliance standards.

3. Procurement Process Execution

o Ensure timely management and delivery of catalogues, samples, RFQs, and RFIs.

o Coordinate with vendors for product specifications, feasibility, and costing inputs.

4. Prototype & Comparative Analysis

o Ensure submission of multiple prototypes from different vendors.

o Conduct comparative analysis based on price, quality, timelines, MOQs, and vendor reliability.

o Present structured recommendations for decision-making.

5. Cross-Functional Collaboration

o Work closely with Finance and Legal teams for NDAs, Master Service Agreements, and commercial documentation.

o Raise Purchase Orders (POs), receive Proforma Invoices (PIs), and track payment t imelines.

o Ensure compliance with internal procurement policies.

6. Operations Tracking & Reporting

o Maintain detailed procurement trackers, vendor status reports, and documentation using MS Office tools.

o Monitor procurement lifecycle from requirement to delivery.

7. Vendor Follow-ups & Production Tracking

o Maintain consistent follow-ups with vendors for production timelines and dispatch schedules.

o Ensure timely mass production, shipment, and inward at the warehouse.

8. Industry & Trend Research

o Conduct ongoing secondary research on trends, materials, innovations, and suppliers within the Beauty & Personal Care industry.

o Stay updated specifically on makeup and gifts with purchase categories and emerging packaging solutions.

Additional Responsibilities

Support cost optimization and negotiation initiatives.

Assist in developing procurement SOPs and process improvements.

Maintain documentation for audits and compliance.

Identify risks in supply continuity and propose mitigation plans.

Coordinate with warehouse and logistics teams for smooth inbound operations.

Support new product development sourcing requirements.

Skills & Competencies

Strong research and analytical skills.

High attention to detail and operational discipline.

Good communication and stakeholder coordination abilities.

Basic understanding of procurement lifecycle and vendor management.

Proficiency in MS Excel, PowerPoint, and documentation tools

. Ability to manage multiple tasks and timelines simultaneously.

Educational Qualification

Bachelors degree in supply chain, Operations, Business Administration, Commerce, or related field. Preferred Profile

Exposure to cosmetics, personal care, packaging, or retail procurement.

Understanding of sourcing processes, vendor negotiations, and documentation.

Self-starter with a proactive and ownership-driven approach.