Personal Assistant

We are seeking a highly efficient and trustworthy Personal Assistant to the Executive Director to provide high-level administrative and executive support in Mumbai. The role is responsible for managing the Directors day-to-day schedule, handling confidential communication, taking accurate shorthand dictation, preparing executive documentation, and ensuring seamless coordination of meetings, travel, and follow-up actions.

Key Responsibilities

• Take accurate dictation in shorthand during meetings, calls, and discussions and transcribe the same into professional documents, reports, and correspondence.
• Manage the Executive Directors calendar, appointments, meeting schedules, and ensure effective prioritization of daily activities.
• Handle confidential emails, correspondence, reports, and sensitive business information with complete discretion and professionalism.
• Prepare presentations, MOMs (Minutes of Meeting), executive summaries, and follow-up trackers for action points and deadlines.
• Coordinate internal, external, and board-level meetings, including stakeholder communication and meeting logistics.
• Maintain strict confidentiality and ensure smooth day-to-day office operations.

Looking For

• Mandatory shorthand proficiency with strong note - taking and transcription skills.
• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.
• Graduation is mandatory.
• Prior experience supporting senior leadership or director-level executives in an office-based role.