Personal Assistant to the Founder & Director

Key Responsibilities

Executive Support

Manage and coordinate the Founder & Directors calendar, appointments, and meetings.
Organize internal and external meetings, including scheduling, logistics, and follow-ups.
Take accurate meeting notes and prepare Minutes of Meeting (MoMs), ensuring timely circulation and action tracking.
Coordinate with internal teams and external stakeholders to ensure timely completion of tasks and deliverables.
Assist with daily administrative and operational requirements.

Personal Assistance

Coordinate personal appointments, including medical consultations and other commitments.
Track bill payments, financial updates, renewals, and important deadlines.
Manage reminders, errands, and personal administrative tasks as required.
Support with personal travel planning and logistics when needed.

Travel & Coordination

Plan and manage travel arrangements, including flights, accommodation, local transportation, and itineraries.
Ensure all travel-related documentation and schedules are organized and readily available.

Administrative Support

Handle ad hoc assignments and special projects as directed.
Maintain records, documents, and confidential information with discretion.
Leverage technology and AI tools to improve efficiency, organization, and workflow management.

Experience & Qualifications

68 years of experience as a Personal Assistant, Executive Assistant, or in a similar support role.
Prior experience supporting senior leadership is essential.
Experience in the events, media, advertising, entertainment, or creative industry is preferred.

Skills & Competencies

Excellent organizational and time-management skills.
Strong verbal and written communication abilities.
Ability to multitask and work effectively under pressure.
High attention to detail and strong follow-through.
Tech-savvy with proficiency in Microsoft Office, Google Workspace, and AI productivity tools.
Ability to handle confidential information with professionalism and discretion.
Flexible and adaptable with work timings based on business requirements.
Strong interpersonal skills and a collaborative approach to working with teams.

Personal Assistant