Payroll Specialist USA

Job Summary

We are seeking a detail-oriented Payroll Specialist to manage end-to-end payroll processing for employees in the United States. The ideal candidate will have strong knowledge of U.S. payroll regulations, federal and state tax laws, and compliance requirements. This role requires accuracy, confidentiality, and the ability to manage multiple payroll cycles and deadlines.

Key Responsibilities

Process bi-weekly, semi-monthly, or monthly payroll for U.S. employees, ensuring accuracy and timeliness

Maintain and update employee payroll records, including new hires, terminations, compensation changes, and deductions

Calculate wages, bonuses, commissions, overtime, and other earnings

Ensure compliance with federal, state, and local payroll tax regulations (e.g., IRS requirements)

Manage payroll tax filings, payments, and year-end reporting (e.g., Forms W-2, 941)

Reconcile payroll accounts and resolve discrepancies

Coordinate with external payroll providers (e.g., ADP, Paychex) if applicable

Administer employee benefits deductions (healthcare, 401(k), garnishments, etc.)

Ensure compliance with wage and hour laws, including FLSA requirements

Respond to employee inquiries regarding pay, taxes, and deductions

Support internal and external audits by providing payroll documentation

Maintain data privacy and compliance with applicable regulations

Identify and implement payroll process improvements

Qualifications & Experience

Bachelors degree in Accounting, Finance, HR, or a related field

39 years of U.S. payroll experience

Strong knowledge of federal and multi-state payroll laws and tax regulations

Experience with payroll systems (e.g., ADP, Workday, SAP, Paychex)

Familiarity with payroll accounting and reconciliations

Proficiency in Microsoft Excel

Skills & Competencies

High attention to detail and accuracy

Strong organizational and time management skills

Analytical and problem-solving abilities

Ability to handle sensitive and confidential information

Strong communication and interpersonal skills

Ability to work independently and meet deadlines

Preferred Qualifications

Certified Payroll Professional (CPP) or similar certification

Experience in a multinational or shared services environment

Knowledge of stock compensation and equity payroll processing

Experience with multi-state or high-volume payroll