Payroll Administrator

Role Overview

The Payroll Officer is responsible for ensuring the accurate and timely processing of payroll across the organisation while maintaining compliance with HMRC regulations, employment law, pension obligations, and company policies.

The role requires strong attention to detail, confidentiality, and the ability to work closely with HR, Finance, and operational teams to ensure payroll accuracy and employee satisfaction.

Key Responsibilities

Payroll Processing

• Process weekly and monthly payroll accurately and on time
• Review timesheets, overtime, holiday pay, sickness, and deductions
• Calculate statutory payments including SSP, SMP, SPP, and SAP
• Process starters, leavers, salary changes, and contractual amendments
• Ensure payroll records are maintained accurately

HMRC & Compliance

• Ensure compliance with HMRC regulations and payroll legislation
• Submit RTI (Real Time Information) filings accurately and on time
• Administer PAYE, National Insurance, student loans, and pension deductions
• Support payroll audits and internal compliance reviews
• Maintain GDPR compliance and confidentiality of employee data

Pension Administration

• Manage workplace pension administration and auto-enrolment obligations
• Process pension contributions and reconciliations
• Liaise with pension providers regarding employee enrolment and changes

Employee Support

• Respond to payroll-related queries from employees and managers
• Resolve payroll discrepancies efficiently
• Provide support regarding payslips, tax codes, and deductions
• Assist employees with payroll documentation requests

Payroll Reconciliation & Reporting

• Reconcile payroll reports prior to payment processing
• Prepare payroll journals and reports for Finance
• Assist with month-end and year-end payroll activities
• Support P11D and year-end reporting processes

Systems & Administration

• Maintain payroll systems and employee data records
• Support payroll process improvements and automation initiatives
• Ensure secure handling and storage of payroll information

Skills & Experience

Essential

• Previous payroll administration experience
• Strong understanding of PAYE, NI, pensions, and HMRC requirements
• Experience processing payroll accurately and confidentially
• Strong numerical and analytical skills
• Excellent attention to detail
• Good communication and organisational skills
• Proficiency in Microsoft Excel