Operations Executive

About the Company

Qodenext is committed to delivering innovative solutions and exceptional service to our clients. Our mission is to empower businesses through technology and data-driven insights, fostering a culture of collaboration and excellence.

About the Role

The role involves managing sales data, vendor registrations, travel arrangements, and tour claims administration, ensuring accuracy and compliance while supporting senior leadership and business teams.

Responsibilities

• Sales Data Management
• Generate and share accurate sales reports within defined timelines.
• Prepare weekly Projection vs. Booking analysis and circulate reports to stakeholders.
• Categorize and maintain sales data by department, product line, region, and other business parameters.
• Prepare quarterly Opportunity-to-Sales Order (SO) conversion analysis reports.
• Ensure accuracy and quality of reports with minimal post-submission revisions.
• Support management with sales analytics and business performance insights.
• Vendor Registration Management
• Prepare, review, and submit vendor registration documents with high accuracy and completeness.
• Coordinate with customers and internal teams to provide required financial and compliance-related information.
• Ensure timely submission of vendor registration requirements and supporting documentation.
• Maintain records of vendor registrations and renewal requirements.
• Coordinate with cross-functional teams to ensure smooth onboarding with customer procurement systems.
• Travel Desk Management
• Manage travel arrangements for senior leadership and business teams.
• Coordinate flight, hotel, train, visa, foreign exchange, and travel-related documentation.
• Ensure all travel bookings are completed within 24 hours of receiving approved Travel Request Forms (TRFs).
• Develop and maintain preferred hotel partnerships across branch locations.
• Ensure compliance with the Qodenext Travel Policy.
• Prepare and submit monthly travel expenditure reports to the Finance team.
• Maintain travel records and support cost optimization initiatives.
• Tour Claims Administration
• Process travel expense claims within stipulated timelines.
• Reconcile corporate card statements with supporting bills and invoices.
• Coordinate with Finance for claim verification and settlement.
• Maintain proper documentation and records of all travel-related expenses.
• Ensure compliance with company policies and audit requirements.

Qualifications

• Bachelor's Degree in Commerce, Business Administration, Management, or a related field.

Required Skills

• Excellent communication and coordination skills.
• Strong analytical and reporting abilities.
• High attention to detail and accuracy.
• Proficiency in MS Excel, reporting tools, and data management.
• Ability to manage multiple priorities and meet deadlines.
• Strong administrative coordination skills.

Preferred Skills

• 13 years of experience in Sales Coordination, Administration, Vendor Management, Travel Desk Operations, or related functions.

Pay range - CTC upto 3.5 lpa

Location: Goregaon, Mumbai (5 Days Working)