Office Admin Manager (8 LPA)

Important Notes for Applicants

The company name will be shared during the application process.

We Need all applicants to Register their APPLICATION here also as Linkedin job application data sometimes gets deleted by LinkedIn: https://forms.gle/ZGNRKMBuWaxvPcKcA

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About the Company

HR Interface Recruitment Consulting has been exclusively retained to hire for a leading International / Top 100 Global Architecture and Design firm, ranked among the worlds top 100 international firms with a network of studios across Europe, Latin America, and Asia (11 studios worldwide spread across Winchester, London, and Belfast (UK) | Dublin (Ireland) | Berlin (Germany) | Madrid (Spain) | Paris (France) | Milan (Italy) | Santiago (Chile) | Mexico City and Adelaide (Australia). Founded in the United Kingdom over forty years ago, the firm today enjoys an excellent reputation in business-to-business sectors including Data Centers, Retail, Logistics, Hospitality, and Workplace.

As part of its South Asia expansion strategy, the company has recently established its very first India office in Powai, Mumbai. The Mumbai office will not only serve local Indian clients but will also act as a strategic resource hub supporting the companys international studios. Hence, this role is critical in assisting senior management (from UK/Spain & Ireland) and key employees of the core team in India in laying the operational foundation of the new studio, ensuring smooth day-to-day functioning, and enabling seamless coordination with global teams. By managing administration effectively, the Office Administrator will help the Mumbai studio integrate quickly into the global network, allowing the firm to deliver projects with consistency, efficiency, and quality from day one.

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About the Role (Summary)

• Company: Leading Global Architecture & Design Firm (Name shared during the application process)
• Designation: Office Administrator
• Location: Powai, Mumbai
• Years of Experience: Minimum 5 years experience in office administration or co-ordination roles.
• Academic Qualification: Graduate in any discipline is a must.
• Applicant Persona: We are seeking a very polished and personable professional with excellent spoken and written English, someone who is approachable, confident, and able to represent the office with warmth and professionalism. The ideal candidate will combine strong organizational skills with an eye for detail, and a natural ability to collaborate smoothly with colleagues and clients across international offices.
• Job Type: Full-time, On-site, 5-day work week, work from office role.
• Compensation Band on Offer: 6 to 8 LPA

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Position Overview

Reporting to the Mumbai Office Studio Head, you will be responsible for supporting the administration of a busy architectural office. You should be highly capable of managing your own time well, handling multiple tasks simultaneously, and being responsive to requests from colleagues. As the administrator of the local office, you will also collaborate with administrator colleagues worldwide and play a key role in liaising with the global head office.

Role & Responsibilities

• Using emails, messaging, and conference calls to liaise with internal and external colleagues.
• Managing centralized office inboxes.
• Handling landline telephone systems, voicemails, and reception duties.
• Supporting meetings (refreshments, note-taking, recordings).
• Receiving and dealing with post (mail).
• Organizing couriers and suppliers.
• Liaising with travel agencies on behalf of colleagues.
• Supporting Directors, COO, and Admin Manager (meeting rooms, conference calls).
• Processing time-sheets and chasing staff if incomplete.
• Updating leave sheets (maternity, sickness, other leave).
• Tracking staff service length and updating the Communications Team.
• Assisting with electronic filing, archiving, and uploading to cloud systems.
• Printing, scanning, copying, binding drawings/documents.
• Logging NDAs (None Disclosure Agreements) for colleagues.
• Liaising with suppliers (pest control, housekeeping, cleaning, etc.).
• Stock control and ordering (stationery, printer consumables, ICT equipment, refreshments, lunches).
• Acting as first aider (training provided).
• Maintaining kitchen area, managing shredding/recycling.
• Supporting the IT team as required.

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Qualifications & Skills

• Graduation or higher
• Minimum 5+ years administrative or receptionist experience.
• Strong MS Office software skills; knowledge of information management systems desirable.
• Excellent literacy, numeracy, and communication skills (written & verbal English fluency required).
• High attention to detail, professional demeanour, and ability to handle confidential/commercially sensitive information.
• Prior experience working with international client organisations is advantageous (but not essential).

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Why This Role Stands Out

• Opportunity to be part of a new flagship Indian studio for a global firm.
• Play a central role in office administration and cross-office coordination.
• Collaborate with colleagues across global offices.
• International training and career development opportunities.
• Competitive salary, discretionary bonus, and benefits.

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How to Apply

Apply via LinkedIn here OR if the job is closed on LinkedIn, register your details here:

Application Form Link: https://forms.gle/ZGNRKMBuWaxvPcKcA

HR Interface Recruitment Consulting is one of the best & most trusted Recruitment firms today & is growing exponentially as we help our clients hire game changing talent. Come be a part of this amazing journey, to stay updated on jobs & career tips & more.

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Follow us on LinkedIn: https://www.linkedin.com/company/hr-interface-corporate-services/

Connect with our hiring consultant on Linkedin: Daniela Dsouza - Sr Search Consultant - Executive Secretary / Executive Assistant / Administrative / Receptionist / Executive Office Roles at HR Interface Recruitment Consulting

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If your profile is shortlisted, we look forward to exploring what makes you the perfect fit for this exciting opportunity.