MIS & Project Coordinator – HVAC Operations

Who We Are

KoolMart is a leading HVAC solutions provider based in Delhi, specializing in design, manufacturing, and site execution of airconditioning and ventilation systems. Our mission is to deliver reliable, efficient, and costeffective HVAC solutions through process excellence, datadriven decision making, and seamless coordination across sites, backend, and manufacturing units.

What Youll Do

To drive operational excellence by managing MIS systems, coordinating project execution, and ensuring timely reporting across HVAC projects. The role connects site engineers, vendors, and manufacturing teams to improve quality, cost, and delivery performance.

Day to Day Responsibilities:

1. Site Coordination & Reporting

• Coordinate with site engineers for daily execution updates.
• Track material dispatch and installation status.
• Monitor project completion percentages and milestones.
• Maintain DPRs (Daily Progress Reports) and ensure accuracy.

2.Project & Vendor Management

• Support vendor and subcontractor coordination.
• Prepare project tracker sheets and manpower utilization reports.
• Follow up with clients and site teams for execution status.

3.MIS & Documentation

• Develop and maintain MIS dashboards for project tracking.
• Prepare weekly/monthly reports for management review.
• Standardize workflows and assist in documenting SOPs.

4.Tools & Systems

• Advanced MS Excel (pivot tables, formulas, dashboards).
• ERP systems for material and project tracking.
• Google Sheets for collaborative reporting.
• AutoCAD basics (optional, for layout understanding).
• Project tracking tools (MS Project, Primavera, or similar).

Nice-to-Haves

• B.Tech / BE in Mechanical, Electrical, or Industrial Engineering.
• 02 years of experience in HVAC/MEP project execution, MIS, coordination, billing, estimation, or site operations.
• Exposure to HVAC/MEP projects is preferred and highly valued.

What Were Looking For

• Strong analytical and problemsolving skills.
• Excellent coordination and communication abilities.
• Ownership mindset, proactive, accountable, outcomedriven.
• Attention to detail and commitment to quality.
• Ability to work collaboratively across departments and vendors.

Location & Reporting To:

Delhi NCR / Operations Head

Compensation:

2.4 3.6 LPA (depending on experience) + performance incentives linked to KPIs

(ontime delivery %, reporting accuracy, rework reduction).

Why You'll Like Working Here

• Exposure to endtoend HVAC operations from manufacturing to site execution.
• Handson learning in MIS, ERP, and project tracking tools.
• Opportunity to grow into a Process Excellence leadership role.
• Collaborative culture focused on innovation, quality, and continuous improvement.
• Structured career path with clear milestones (MIS & Project Coordinator Junior Project Engineer Process Excellence Engineer).
• Performancelinked incentives.
• Enjoyable and dynamic company culture.