Manager - Projects Execution

Job Description Manager Project Execution & Store Fit-Out

Position Summary

The Manager Retail Store Fit-Out & Project Execution is responsible for end-to-end execution of new store projects, renovations, relocations, and store upgrades across the retail network. The role ensures timely, cost-effective, and high-quality delivery of stores while maintaining brand standards, statutory compliance, and operational readiness. The incumbent will collaborate with cross-functional teams including Business Development, Design, VM, Procurement, Operations, Finance, and external vendors to deliver world-class retail environments.

Key Responsibilities

Store Project Execution

• Execute end-to-end store fit-out projects from site handover to store launch.
• Develop detailed project plans, timelines, and execution schedules.
• Ensure projects are completed within agreed timelines, budgets, and quality standards.
• Coordinate multiple store projects simultaneously across assigned regions.
• Drive on-time store opening by proactively managing project milestones.

Civil & Interior Fit-Out

• Execute civil, interior, carpentry, painting, flooring, false ceiling, and finishing works.
• Coordinate MEP (Mechanical, Electrical & Plumbing) execution.
• Ensure adherence to approved store layouts, design drawings, and brand guidelines.
• Monitor workmanship quality and ensure defect-free handover.

Project Planning & Coordination

• Coordinate with Business Development for site handovers.
• Work closely with Design and Visual Merchandising teams to ensure execution as per approved concepts.
• Liaise with Procurement for timely availability of materials and fixtures.
• Coordinate with IT, Security, HVAC, Fire Safety, Signage, and other stakeholders for seamless execution.

Vendor & Contractor Management

• Identify, onboard, and manage contractors and project vendors.
• Evaluate contractor performance based on quality, timelines, safety, and commercial adherence.
• Conduct regular site meetings and progress reviews.
• Ensure contractor bills are verified as per work completion.

Budget & Cost Management & Quality Assurance

• Prepare project cost estimates and BOQs.
• Monitor project budgets and control cost overruns.
• Validate contractor bills, work orders, and change requests.
• Optimize project costs without compromising quality.
• Ensure execution meets company quality benchmarks.
• Conduct periodic site inspections and quality audits.
• Prepare snag lists and ensure closure before store opening.
• Drive continuous improvement in construction quality and execution processes.

Project Monitoring & Reporting

• Track project progress using dashboards and MIS.
• Publish weekly project status reports highlighting risks and mitigation plans.
• Maintain project documentation including drawings, approvals, vendor records, and completion certificates.
• Monitor project KPIs including:
• On-time store openings
• Budget adherence
• Quality compliance
• Snag closure timelines

Statutory Compliance

• Ensure compliance with fire safety, electrical, local authority, and mall regulations.
• Coordinate approvals with landlords and statutory bodies.
• Ensure stores are handed over with all required certifications.

Store Handover

• Conduct final walkthrough with Operations.
• Ensure all assets, fixtures, signage, and utilities are operational.
• Complete snag closure prior to handover.
• Support store launch activities until successful opening.

Process Improvement

• Standardize project execution practices.
• Improve execution timelines through process optimization.
• Implement project management best practices and digital tracking tools.
• Develop vendor scorecards and performance review mechanisms.