Junior Change Order & Order Management Coordinator – Field Operations

1. 1. Change Order Management

• Track, review, and process all incoming change orders in a timely manner
• Ensure proper documentation, approvals, and version control for each change request
• Maintain accurate logs and audit trails for all changes
• Coordinate with internal stakeholders (operations, finance, procurement) to validate and implement changes
• Monitor status and proactively follow up to ensure closure

2. RFQs & Vendor Coordination

• Prepare and issue Requests for Quotations (RFQs) to vendors, suppliers, and brokers
• Identify and onboard new vendors when required
• Collect, compare, and analyze vendor quotations based on cost, timelines, and quality
• Maintain organized records of all quotations and vendor communications
• Follow up with vendors to ensure timely responses and clarifications
• Support negotiation processes and vendor selection (if required)

3. Order Management

• Create and manage sales orders and purchase orders within NetSuite
• Verify order details for accuracy, completeness, and compliance with company policies
• Track order lifecycle from creation to fulfillment and closure
• Coordinate with internal teams (logistics, finance, field teams) to resolve order-related issues
• Ensure timely updates and communication regarding order status

4. Documentation & Records Management

• Maintain well-organized and up-to-date records for all operational activities
• Ensure proper version control of documents and adherence to documentation standards
• Prepare reports and summaries for management review
• Support internal and external audits by providing accurate documentation
• Ensure compliance with company policies and regulatory requirements

Key Skills & Competencies

• Strong attention to detail and accuracy
• Excellent organizational and multitasking abilities
• Effective communication and coordination skills
• Problem-solving mindset with proactive follow-ups
• Ability to work under deadlines and manage multiple priorities
• Proficiency in Microsoft Excel (data handling, tracking, reporting)
• Familiarity with ERP systems like NetSuite

Qualifications & Experience

• Bachelors degree in business administration, Operations, Supply Chain, or a related field
• 13 years of relevant experience in operations, coordination, or order management
• Experience working with ERP systems (preferably NetSuite) is an advantage
• Strong working knowledge of Microsoft Excel and business tools

Work Mode: Hybrid

Timings: 7:30 PM to 3:30 AM IST