Junior Accountant

ROLE OVERVIEW

The Shishya Jigyasa Academy is seeking a meticulous, dependable, and proactive Junior Accountant to support the school's finance and accounts function. This is a hands-on role at the heart of the school's day-to-day financial operations covering everything from student fee management and vendor payments to statutory compliance and payroll support.

The ideal candidate is someone with a solid foundation in accounting principles, strong working knowledge of Tally, and the reliability and attention to detail that a school finance environment demands. This role offers a structured, professional environment with direct exposure to all aspects of institutional accounting.

KEY RESPONSIBILITIES

1. Daily Accounting & Bookkeeping

• Perform day-to-day Tally entries including sales, purchases, receipts, payments, journal vouchers, and contra entries with accuracy and timeliness.
• Maintain and update ledgers, cash books, bank books, and subsidiary registers. Prepare and verify debtors and creditors statements on a regular basis.
• Handle petty cash disburse, record, and reconcile petty cash transactions in line with school policy.
• File and organise all financial documents, vouchers, invoices, and supporting records systematically.

2. Fee Collection & Student Accounts

• Manage student fee collection generate fee receipts, update fee records in Tally, and maintain term-wise fee registers.
• Monitor outstanding fee dues, send timely reminders, and follow up with parents for pending payments in coordination with the administration team.
• Reconcile fee collections against admission records and report discrepancies to senior management.
• Maintain accurate records of concessions, waivers, and sibling discounts as approved by the Principal.

3. Vendor & Expense Management

• Receive, verify, and process vendor invoices and supplier bills.
• Track accounts payable and ensure timely processing of payments to vendors and service providers.
• Maintain purchase records, match purchase orders with delivery notes and invoices, and flag discrepancies.
• Coordinate with the procurement team for expense documentation and approval workflows.

4. Bank & Ledger Reconciliation

• Perform regular bank reconciliation statements (BRS) and resolve discrepancies promptly. Reconcile all ledger accounts vendor accounts, student accounts, staff advances, and expense heads on a monthly basis.
• Assist in month-end and year-end closing activities, ensuring all entries are complete and accurate.

5. Statutory Compliance Support

• Assist in the preparation and timely filing of GST returns (GSTR-1, GSTR-3B) in coordination with the senior accountant or external CA.
• Support TDS computation, deduction tracking, and basic compliance documentation.
• Assist in the preparation of PF, ESI, and Professional Tax workings for payroll processing.
• Maintain compliance registers and ensure documentation is audit-ready at all times.

6. Payroll Support

• Assist in monthly payroll processing compile attendance data, calculate salary components, deductions, and arrears. Update payroll entries in Tally and maintain salary registers.
• Prepare salary slips and coordinate with HR for employee records and joining/exit formalities.

7. Reporting & Audit Support

• Prepare basic monthly financial summaries, MIS reports, and expense statements for review by senior management.
• Support internal and external audits by preparing schedules, reconciliations, and required documentation.
• Ensure all financial records are maintained in a manner that meets audit and compliance requirements.

QUALIFICATIONS & REQUIREMENTS

Mandatory

Bachelor's degree in Commerce (B.Com) or equivalent Hands-on proficiency in Tally ERP 9 / Tally Prime this is non-negotiable Working knowledge of GST, TDS, and basic statutory compliance Strong MS Excel skills VLOOKUP, pivot tables, and financial formatting 02 years of experience in an accounting role (freshers with strong Tally skills are welcome to apply)

Preferred

• Prior experience in a school, educational institution, or trust/NGO accounting environment
• Familiarity with fee management systems or school ERP platforms Basic knowledge of PF, ESI, and Professional Tax computations
• Experience supporting a CA or senior accountant during audits or financial year closings

Personal Qualities

• High degree of accuracy and attention to detail numbers must always add up Trustworthy, discreet, and professional in handling confidential financial data
• Well-organised with strong documentation and filing habits
• Dependable and punctual with a strong sense of responsibility toward deadlines
• Calm under pressure during month-end and year-end closing cycles
• Proactive communicator able to flag issues early and follow through on tasks

Work Expectations

Office hours: 8:00 am 4:30 pm (Monday to Saturday) Availability during financial year-end, audit periods, and fee collection cycles may require extended hours Full-time, on-site role based at the school campus High professionalism and confidentiality in all financial matters