Front Desk Receptionist

Job Title: Front Desk Receptionist

Experience: 15 Years

Location: Worli, Mumbai

Working Days: Monday to Friday (5 Days Working)

Company: Percept Limited

Website: https://www.perceptindia.in

Job Summary:

Percept is looking for a proactive, organized, and presentable Front Desk Receptionist with a pleasant personality to manage day-to-day administrative operations and ensure smooth functioning of the office. The role requires strong coordination skills, attention to detail, and the ability to handle multiple responsibilities efficiently.

Roles & Responsibilities:

1. Office Management:

• Inventory management of office supplies and materials
• Vendor management including onboarding and coordination
• Negotiation with vendors for cost-effective procurement
• Making, maintaining, and filing vendor bills and records
• Coordinating with the Accounts team for timely vendor payments
• Ensuring smooth day-to-day office operations

2. Attendance Management:

• Maintaining attendance sheets for office locations
• Ensuring accuracy and regular updates in attendance records
• Assisting in month-end consolidation and finalization of attendance data for payroll
• Handling employee queries related to attendance and records as and when needed

3. Front Desk & Visitor Management:

• Managing front desk operations efficiently
• Greeting and attending to guests and visitors in a professional manner
• Coordinating with internal teams for visitor meetings and support
• Maintaining a presentable, pleasant, and professional demeanor at all times

4. HR Support & Operations:

• Assisting the HR team in day-to-day HR activities
• Supporting employee lifecycle processes including onboarding and exits
• Coordinating for exit formalities and documentation
• Providing administrative support for HR-related tasks

5. Office Supplies & Facility Management:

• Managing inventory stock for pantry, washrooms, and general office supplies
• Ensuring availability of stationery and essential office materials
• Regular monitoring and replenishment of supplies for smooth functioning
• Coordinating with housekeeping to maintain cleanliness and hygiene standards

Requirements:

• 1 to 5 years of relevant administrative experience
• Good communication and interpersonal skills
• Presentable with a pleasant personality and professional appearance
• Strong organizational and multitasking abilities
• Proficiency in MS Office and basic administrative tools

Preferred Candidate:

• Detail-oriented and proactive approach
• Ability to handle multiple responsibilities efficiently
• Professional attitude for front desk and stakeholder interactions