FRONT DESK/ADMIN/HR

Company Description

We are a luxury interior design studio specializing in high-end residential and commercial spaces. Our design philosophy is rooted in elegance, precision, and timeless style. We are seeking a smart, proactive, and well-presentedReceptionist / Admin / HR Executiveto be the face of our studio and support daily operations.

Key ResponsibilitiesReception & Front Desk Management:-

• Greet and welcome clients, visitors, and vendors in a professional and courteous manner
• Manage all incoming phone calls and emails; route them appropriately
• Maintain a clean, organized, and aesthetically pleasing front desk and waiting area
• Manage bookings for client meetings and conference rooms
• Ensure visitor logbook and security protocols are followed

Administrative & Office Coordination:-

• Maintain daily office operations including facility management and supplies
• Track and manage inventory of office stationery, pantry items, and other consumables
• Coordinate with service vendors
• Draft emails, memos, and basic documentation as needed
• Organize company files, records, and documentation (physical and digital)
• Prepare basic reports, maintain checklists, and follow up on tasks

Human Resources Assistance:-

• Assist in end-to-end recruitment process: job posting, resume screening, interview scheduling, follow-ups
• Maintain employee records, attendance, and leave tracking
• Coordinate onboarding and induction for new hires
• Support employee engagement activities and internal communication
• Ensure HR policies and procedures are communicated and followed
• Assist in preparing HR-related documents: offer letters, contracts, confirmations, etc.

Calendar & Meeting Management:-

• Manage Directors schedule: appointments, travel plans, and meetings
• Set reminders and coordinate with internal team and external clients
• Ensure all meetings are prepared for (materials, room setup, refreshments)

General Support:-

• Provide administrative support to design and project teams as needed
• Follow up on pending tasks with different departments
• Maintain confidentiality of all sensitive company information
• Handle miscellaneous errands and ad hoc tasks assigned by management