Founder's Office & Admin Coordinator

About Handelnine Global

Handelnine Global is a fast-growing e-commerce house of brands, operating 10+ online brands and serving customers in 60+ countries. We connect global demand and supply by sourcing quality products worldwide and delivering them directly through our own tech-enabled logistics network.

We have a strong presence across the USA, UK, Europe, Australia, the Middle East, and Southeast Asia, supported by offices and fulfilment centres in India, USA & UK.

Were profitable, self-funded, and consistently expanding into new markets with frequent brand launches and a technology-led approach.

The Role

We're hiring a sharp, organised coordinator to work directly with the CEO across three areas: recruitment coordination, office and company administration, and Founder's Office support.

This is a high-exposure role. You'll sit at the centre of how the company operates coordinating hiring across functions, keeping the office and admin running smoothly, and supporting the CEO with scheduling, travel, stakeholder coordination, and follow-through on key initiatives.

The immediate priority is recruitment we're actively hiring across multiple roles and need someone who can own the pipeline end-to-end. But this is not a pure HR role. You'll also manage vendors, oversee office operations, coordinate with our international teams, and ensure nothing falls through the cracks.

If you've worked in a founder-led company where no two days look the same, where you're coordinating an interview in the morning and solving an office problem in the afternoon this is that role.

What You'll Do

Recruitment Coordination

• Own the hiring pipeline: post roles, source candidates, screen applications, schedule interviews, and follow through to offer
• Conduct initial screening calls and coordinate with hiring managers and the CEO
• Manage postings on LinkedIn, Naukri, and other platforms
• Maintain candidate trackers and report on pipeline status

Administration & Office Management

• Oversee day-to-day office operations at our BKC headquarters
• Manage vendors, procurement, and facility-related coordination
• Handle employee onboarding, documentation, records, and compliance (PF, ESI, PT)
• Coordinate payroll inputs with the finance team
• Administer leave and attendance tracking

Founder's Office Support

• Manage the CEO's calendar, travel, and meeting coordination
• Track action items from leadership meetings and ensure follow-through
• Draft and manage correspondence on behalf of the CEO
• Coordinate with international teams across time zones (US, UK, India)
• Handle ad-hoc projects and research as needed

Requirements

• 37 years of experience in a coordination-heavy role recruitment, executive assistant, office manager, or Founder's Office
• Exceptional written and verbal communication you'll represent the CEO externally
• Highly organised with the ability to juggle multiple workstreams without dropping anything
• Proactive you see what needs to happen next before being told
• Comfortable with tools like LinkedIn Recruiter, Naukri, Google Workspace, and project management tools
• Based in Mumbai, willing to work full-time from our BKC office

Stands out:

• Experience in a startup or founder-led environment
• Exposure to e-commerce, technology, or global operations
• Comfort with AI tools for productivity
• Experience coordinating across international time zones

Why Join Handelnine

• Centre of gravity. Youll sit in every leadership meeting and understand how a profitable, global eCcommerce business actually runs from strategy to execution.
• Direct access to the CEO & Leadership team. No layers, no gatekeepers. Your work directly impacts the most important decisions in the company.
• A growing, global company. We operate across 60+ countries with offices in India & the US.
• Ownership culture. We value people who take initiative, solve problems, and care about outcomes not process for the sake of process.