Fleet Administration Specialist
TCS
2 - 7 years
Kolkata
Posted: 15/05/2026
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Job Description
Job Description
TCS Kolkata Hiring for Fleet Administration Specialist
Job Summary:
Role : Fleet Administration Specialist
Experience:
Job Location: Kolkata
Eligibility:
• Minimum 15 years of regular, full-time education (10 + 2 + 3)
• Should be flexible with night shifts & rotation shifts
Job Description:
Role : UiPath Technical Project Manager / Lead RPA Architect
Position Overview
The Fleet Administration Specialist is responsible for delivering accurate and timely transactional support for fleet related financial and administrative processes. This role focuses on P2P processing, supplier maintenance, invoice receipting, financial reconciliations, and reporting, ensuring all fleet transactions are compliant, well documented, and processed within agreed SLAs.
Skills
Must Have:
• Demonstrated experience in high-volume transactional processing (AP, P2P, procurement support, accounts processing or similar).
• Understanding of basic P2P (purchasing, receipting) and accounting concepts (journals, accruals, GRNI etc.).
• Excellent verbal and written communication skills.
• Strong attention to detail, accuracy and documentation habits.
• Intermediate MS Excel skills and experience working with workflow/document management systems, with proficiency in broader MS Office Suite (SharePoint, Word, PowerPoint etc.).
• Experience working with offshore/remote teams or in a shared service environment.
Good to Have:
• Experience with Fleet Management systems (e.g., CMMS, EROAD).
• Knowledge of insurance processes and compliance documentation.
• Familiarity with Power BI and reporting tools.
Key Responsibilities
Purchase-to-Pay (P2P) Processing
• Create purchase orders from email requests, ensuring compliant coding and approvals.
• Manage purchase order requests following OEM service.
• Receipt invoices and consolidated/bulk invoices using Kofax / Speedscan.
• Monitor open purchase orders and GRNI reports; follow up with suppliers for invoices or documentation.
• Process AP queries include chasing overdue payments, resolving missed invoices, completing statement checks, and addressing stop-credit issues.
Supplier Maintenance & Governance
• Maintain supplier master data, including bank account changes and insurance expiry updates.
• Support supplier compliance checks where required.
Financial Processing & Reconciliations
• Process FX payments and prompt-payment activities.
• Complete monthly journals and accrual entries for fleet commitme nts.
• Review fortnightly and month-end dry-hire credits, validate coding, and submit for processing.
• Record and upload accident/insurance payment entries into fleet or financial systems.
Reporting & Data Management
• Prepare and update fleet-related reports including Fact Book, Light Vehicle Reports and Supplier Lists.
• Maintain documentation and data accuracy across internal systems.
• Provide operational and managerial support for order reporting.
• Fulfill ad-hoc reporting requirements.
Reporting & Data Management
• Prepare and update fleet-related reports including Fact Book, Light Vehicle Reports and Supplier Lists.
• Maintain documentation and data accuracy across internal systems.
Stakeholder Support
• Respond to internal and external stakeholder queries regarding invoices, purchase orders, payments and supplier data.
• Support finance, procurement, and fleet management teams with ad-hoc transactions and reporting tasks.
Location
Kolkata
Job Function
BUSINESS PROCESS SERVICES
Role
Support Executive
Job Id
411932
Desired Skills
Supply Chain
Desired Candidate Profile
Qualifications : BACHELOR OF COMMERCE
About Company
Tata Consultancy Services (TCS) is one of the largest multinational IT services and consulting companies in the world, headquartered in Mumbai, India. It operates in over 50 countries and is a part of the Tata Group, India's largest business conglomerate. TCS offers a wide range of services including software development, consulting, digital transformation, and business solutions, serving industries such as finance, healthcare, retail, and telecommunications. Known for its global reach, technological expertise, and innovation, TCS is consistently ranked among the top IT services companies globally.
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