Finance & Admin Executive

Job Description - Finance & Admin Executive

Position: Finance & Admin Executive

Location: Bengaluru

Reporting To: Director / Head of Operations

Employment Type: Full-time, On-site

Role Overview

We are looking for a detail-oriented and proactive Finance & Admin Executive to manage core finance operations, statutory compliance coordination, vendor and customer accounting, and day-to-day office administration. This is a finance-first administrative role focused on bookkeeping, reporting support, payments, reconciliations, documentation, vendor coordination, procurement, and operational administration.

Key Responsibilities

1. Finance & Bookkeeping

Maintain accurate books of accounts, record daily transactions, and reconcile ledgers.

Manage month-end closing activities, including provisions, prepaid expenses, depreciation entries, and supporting schedules.

Prepare and review Bank Reconciliation Statements.

Raise customer invoices, track receivables, follow up on collections, and maintain AR ageing.

Record vendor bills, verify supporting documents, coordinate approvals, and schedule vendor payments.

Assist in preparing monthly financial statements, including Balance Sheet, P&L, Budget vs Actuals, and cash flow summaries.

Coordinate with external Chartered Accountant (CA) for audits, accounting reviews, and statutory filings.

2. Tax & Statutory Compliance Support

Assist in preparation and filing of GST returns, TDS returns, PT returns, and other applicable filings in coordination with CA/consultants.

Ensure timely tax payments and compliance under Income Tax Act, GST Act, and other applicable finance/statutory requirements.

Maintain records for advance tax, vendor TDS, Form 16A, Form 16, challans, returns, and statutory acknowledgements.

Support Company Secretary/consultants with finance-linked statutory documents, board-related records, statutory registers, and RoC filing support as required.

Maintain compliance calendars and track due dates for renewals, filings, and payments.

3. Accounts Payable, Receivable & Payments

Maintain vendor master data, customer ledgers, purchase records, payment trackers, and ageing reports.

Verify invoices, purchase orders, delivery/service confirmations, and payment approvals before processing payments.

Track receivables and coordinate internal follow-ups for timely collections.

Reconcile customer and vendor accounts periodically and resolve discrepancies with supporting documentation.

Prepare payment advice, maintain bank/payment records, and organize financial documentation for audit readiness.

4. Payroll, Reimbursements & Expense Processing (Finance Scope)

Process monthly salary payments based on approved inputs and coordinate deductions, reimbursements, advances, and full and final payments from a finance-processing perspective.

Generate salary statements, payslips, Form 16 inputs, and e-TDS support data in coordination with CA/consultants.

Process employee reimbursements and business expenses after verifying approvals, bills, and policy compliance.

Maintain payroll, reimbursement, and expense records for accounting, audit, and statutory purposes.

Coordinate with leadership/consultants for payroll compliance inputs, accounting support, and timely documentation.

5. Administration & Office Operations

Maintain and update company records and files, both digital and physical.

Manage procurement and availability of office supplies, assets, subscriptions, and recurring services.

Coordinate with vendors and service providers for contracts, invoices, service quality, and timely payments.

Oversee office upkeep, IT coordination, facility maintenance, travel/logistics support, and general administrative requirements.

Track renewal of licenses, registrations, agreements, subscriptions, insurance, and AMC contracts.

Support internal documentation, approval workflows, and operational trackers required for smooth office functioning.

Qualifications & Skills

Education:

Bachelor's degree in Commerce, Finance, Accounting, or Business Administration.

Additional certifications in Accounting, Taxation, GST/TDS, or Financial Reporting will be an advantage.

Experience:

2-5 years of relevant experience in finance, accounting, compliance support, and administration, preferably in a small or mid-sized company.

Hands-on experience with accounting software such as Tally, Zoho Books, QuickBooks, or similar platforms.

Working knowledge of MS Office/Google Workspace, especially Excel/Sheets.

Skills:

Strong knowledge of bookkeeping, reconciliations, GST, TDS, accounts payable, accounts receivable, and payroll processing from a finance perspective.

Ability to prepare accurate reports, maintain documentation, and coordinate with CA, CS, banks, vendors, and internal teams.

Good understanding of office administration, vendor coordination, procurement, and record management.

Excellent organizational, communication, follow-up, and multitasking skills.

Ability to work independently, meet deadlines, and maintain confidentiality.

High level of integrity, attention to detail, and ownership.

Why Join Us?

Opportunity to own core finance and administration responsibilities in a growing company.

Exposure to end-to-end accounting, compliance coordination, reporting support, vendor management, and office operations.

Chance to grow into a Finance & Operations / Admin Manager role as the company scales.

Ready to Join us soon?

If you are ready to take your integration and backend skills to the next level, we want to hear from you!

How to apply: ris.hr@repalogic.com