Executive Secretary

Adfactors PR is Hiring | Executive Secretary

Location: Mumbai

Role Summary:

We are seeking a highly organized and proactive Secretary to provide administrative and clerical support to senior management and ensure smooth day-to-day office operations within a fast-paced PR environment.

Key Responsibilities:

Manage calendars, appointments, and meeting schedules for senior executives

Coordinate internal and external meetings, including preparation of agendas and Minutes of Meeting (MOMs)

Handle correspondence, including emails, phone calls, and courier management

Prepare presentations, reports, and spreadsheets as required

Coordinate travel arrangements, including flight bookings, hotel reservations, and detailed itinerariesLiaise professionally with clients, vendors, and internal teams

Ensure smooth internal coordination among stakeholders across departments

Assist in planning, coordinating, and tracking ongoing projects across departments

Ideal Candidature:

Bachelors degree preferred

6-8 years of experience as a Secretary / Executive Assistant

Strong verbal and written communication skills

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Excellent organizational and multitasking abilities

Prior experience in PR/Media/Agency environment preferred

Preferred Traits

Detail-oriented

Presentable and polished communication

Ability to work in a fast-paced environment

Strong coordination and follow-up skill

Why Join Adfactors PR

At Adfactors PR, you will work at the forefront of healthcare communications-partnering with leading organizations, influencing critical narratives, and shaping conversations that drive real-world impact.

Interested?

If this role aligns with your experience, drop your CV at purvisha.gohil@adfactorspr.com with the subject line:

Application - Executive Secretary"