Executive Assistant

Company Description

USAIndiaCFO is a leading IndiaUSA cross-border finance and advisory firm helping HNIs,

Founders, and Indian-Americans with taxation, compliance, structuring, and CFO services. We

blend Indias technical expertise with the U.S. regulatory mindset to deliver clear, compliant, and

growth-focused solutions.

Position Overview

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive strategic and administrative support directly to the CEO at our Ajmer office. This role is pivotal in managing the CEO's time, communications, and priorities with the highest level of efficiency, professionalism, and confidentiality. The ideal candidate is a self-driven professional with sharp judgment and excellent interpersonal skills

Role Description

• Manage and maintain the CEO's complex calendar, meetings, appointments, and travel priorities.
• Serve as primary liaison between the CEO and internal/external stakeholders; handle all correspondence.
• Coordinate domestic and international travel: flights, accommodations, transport, and itineraries.
• Prepare briefing materials, executive reports, presentations, and talking points for key meetings.
• Record and distribute minutes of executive meetings; track action items and ensure timely follow-through.
• Handle all confidential and sensitive information with absolute discretion and integrity.
• Liaise with Board members, department heads, and external partners on behalf of the CEO.
• Assist with special projects, strategic research, and initiatives as directed by the CEO.

Qualifications & Skills

• Bachelor's in Business Administration or Management; MBA preferred.
• Exceptional written and verbal communication in English and Hindi.
• Advanced proficiency in MS Office Suite and Google Workspace.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• High level of discretion, integrity, and professionalism in all matters.
• Familiarity with project management tools (Asana, Trello) is an advantage.
• Ability to work under pressure and consistently deliver within tight deadlines
• Proactive, solutions-oriented mindset with strong problem-solving skills.