Executive Assistant

Executive Assistant

Location: Pune

Experience: 510 Years

Employment Type: On-Roll | Full-Time

Work Mode: Work from Office

About the Role

We are seeking a highly polished, proactive, and detail-oriented Executive Assistant to provide strategic and administrative support to leadership team.

This role requires exceptional organizational ability, executive presence, confidentiality, and the capability to manage multiple high-priority tasks in a fast-paced corporate environment.

Key Responsibilities

• Complex Calendar Management: Manage dynamic schedules, high-volume meetings, and cross-time zone coordination
• Travel Management: End-to-end domestic and international travel arrangements including flights, hotels, ground transport, and detailed itineraries
• Travel Expense Submission & Reimbursements: Accurate preparation, submission, and tracking of executive travel expense reports
• Visa Processing: Coordinate documentation and processing for domestic and international travel
• Presentation & Report Preparation: Develop high-quality PowerPoint presentations, reports, and executive briefs
• Minutes of Meeting (MOM): Capture, circulate, and track action items from leadership meetings
• Executive Communication: Draft and manage professional correspondence with internal and external stakeholders
• Confidentiality & Discretion: Handle sensitive information with the highest level of professionalism
• Stakeholder coordination across departments and external partners

Key Requirements

• 510 years of experience supporting Senior Leadership team
• Strong expertise in complex calendar management and travel coordination
• Proven experience in travel expense submission and reimbursement processes
• Proficiency in MS Office (PowerPoint, Excel, Outlook, Word)
• Excellent communication and presentation skills
• Strong follow-up, prioritization, and multitasking abilities
• Professional demeanor with high attention to detail
• Ability to work independently in a structured office environment

Qualification

• Graduate in any discipline (Post-graduation preferred)