Executive Assistant to Managing Director

Job Description Strategic Executive Assistant

Job Overview: The Strategic Executive Assistant & Analyst role combines high-level executive support with strategic and analytical responsibilities. The role requires managing executive priorities, supporting decision-making through data-driven insights, and ensuring seamless coordination across administrative, personal, and business functions. The incumbent will act as a key enabler for leadership by driving efficiency, stakeholder engagement, and strategic initiatives.

Required Experience 5 to 10 Years

Job Location Noida

Key Responsibilities:

1. Administrative Management

a. Calendar Management

• Manage and maintain the executives calendar, ensuring effective scheduling of meetings and priorities.
• Coordinate internal and external meetings, avoiding conflicts and optimizing time utilization.
• Send timely reminders and ensure preparedness for all scheduled engagements.

b. Travel Desk

• Handle end-to-end travel arrangements including flight bookings, accommodation, and local transport.
• Prepare detailed travel itineraries and ensure smooth travel coordination.
• Manage last-minute changes and ensure cost-effective planning.

c. E-mail Review

• Review, filter, and prioritize incoming emails on behalf of the executive.
• Draft responses, highlight critical matters, and ensure timely follow-ups.
• Maintain proper tracking of action items and communications.

2. Personal Activity Management

• Provide support in managing personal tasks and commitments of the executive.
• Coordinate personal appointments, events, and schedules alongside professional priorities.
• Ensure seamless alignment between personal and official engagements.

3. Stakeholder Management

a. Client Management

• Act as a point of contact for key clients and ensure professional communication.
• Support in maintaining strong and long-term client relationships.

b. Networking

• Assist the executive in building and maintaining professional networks.
• Coordinate introductions, meetings, and follow-ups with key contacts.

c. Events Management

• Identify relevant industry events, conferences, and networking opportunities.
• Coordinate participation, registrations, and logistics for such events.
• Track and manage post-event follow-ups and engagement.

4. Inward Coordination

a. Partners Engagement

• Coordinate with internal teams and partners for smooth information flow.
• Ensure alignment on priorities, updates, and deliverables.
• Act as a bridge between the executive and internal stakeholders.

5. Media Activity

a. Social Media Management

• Manage and monitor the executives social media presence.
• Coordinate content posting in line with professional branding and visibility.
• Engage with relevant updates and ensure consistency across platforms.

b. Print Media Coordination

• Coordinate with external agencies for interviews, articles, and media coverage.
• Support in drafting or reviewing content for publications.
• Track media visibility and maintain records of coverage.