Executive Assistant to Director

Job Title: Sr Associate (ED office & comms)

Role: Executive Assistant to Director

Role Overview

We are looking for a high-ownership, execution-driven Executive Assistant to the Director

who will work closely with the EDs office on programme delivery, NGO onboarding, data

systems, and strategic execution.

This is not a conventional EA role it sits at the intersection of:

Strategy execution

Programme operations

Data and systems building

External stakeholder and CSR engagement

You will act as an extension of the EDs office, ensuring priorities move with speed, structure,

and accountability.

Key Responsibilities

1. Programme Execution, Stakeholder Management

Lead end-to-end NGO vetting and onboarding: Revamp work

Screen and evaluate

Manage documentation (FCRA, 12A, 80G, etc.)

Map NGOs by cause area, geography, and readiness

Coordinate introductory meetings, proposal discussions, and onboarding (40 NGOs)

Track proposal pipelines, follow-ups, and onboarding movement

Support CSR partnerships, corporate engagements, and institutional stakeholders

Manage communication and coordination with:

NGOs

CSR partners

Steering committee members

Prepare pre-reads, summaries, and follow-ups for all external engagements

2. Executive Office Management & Project Coordination

Manage EDs strategic priorities, workstreams, and cross-functional coordination

Drive timelines, track execution, and ensure closure across projects

Prepare:

Meeting briefs

Notes and decks

Follow-up trackers

Act as a central point of accountability across internal teams

Solve for last-mile execution challenges and escalations

3. Data Management, Analysis & Systems Building

Clean, structure, and manage large NGO and donor datasets

Build dashboards, trackers, and scorecards (Excel/Google Sheets)

Analyse trends across:

Geography

Thematic areas

Funding readiness

Maintain high data accuracy, systems trackers for decision-making usability

4. Research, CSR Social Media Communication & Thought Support

Conduct research on:

CSR trends

Payroll giving & global giving

Nonprofit capacity building

Develop:

Insight notes

Sector briefs

Case studies and benchmarks

Support CSR communication and storytelling:

Impact narratives

Decks and case studies

Corporate-facing content & proposal support

Collaborate on PR, campaigns, storyboards and ecosystem positioning

Track sector conversations and identify storytelling

Maintain content calendars and scripts for social sector messaging in a B2B Impact

space.

Core Skill Sets

Technical & Analytical

Advanced Excel (pivot tables, formulas, dashboards)

Data cleaning, structuring, and analysis

Google Workspace proficiency with Canva

Process & Systems Thinking

Ability to design SOPs and frameworks

Understanding of compliance (FCRA, 80G, 12A preferred)

Execution & Ownership

Strong time management in high-pressure environments

Ability to independently drive tasks end-to-end

Communication & Presence

Strong written and verbal communication

Assertiveness and ability to represent leadership

Mindset Fit

Entrepreneurial, proactive, and solution-oriented

Comfortable with ambiguity and fast-paced execution

Strong digital presence / interest in content and storytelling

Candidate Profile

1-2 years of experience (minimum 1 year)

Background in:

Research / Impact consulting / CSR / nonprofit / content / operations

Not a passive executor - must be a problem solver and self-starter

Interest in building organisations in early growth stages

Clear commitment intent (especially if planning higher studies)