Executive Assistant to Chief Executive Officer

Job Position: Executive Assistant

About Guires:

Guires Group is a renowned global provider of services in advanced Contract Research, Data Science, Development, Pilot Manufacturing, Education, Consulting and outsourcing. Under our diverse brand portfolio, we are dedicated to facilitating the development of innovative products and solutions across diverse industries.

Job Function/Role Summary

As a Personal Assistant to the CEO, you will play a crucial role in providing administrative support to ensure the efficient operation of the office. Your responsibilities will encompass a variety of tasks aimed at aiding managers and employees with organization and communication. This role involves a diverse range of duties to assist the CEO in managing daily activities and strategic projects.

Work Schedule:

Monday to Saturday, 9.30a.m. to 6:30pm. Hours may vary on occasion, depending on workload. Second Saturday Holiday.

Req. Qualification:

Education and Experience:

• Bachelors degree in BSC, B. Com (Finance & Banking, Personal Assistant)

Req. Experience:

• 0-2 Years Experience

Req. Knowledge and Skills:

1.Strong organizational and planning skills.

2.Excellent written and verbal communication skills.

3.Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).

4.Ability to multitask and prioritize tasks effectively.

5.Attention to detail and problem-solving skills.

6.Strong interpersonal skills and the ability to work well with different personalities.

7.Discretion and confidentiality.

8.Documentation Skills Ability to prepare, review, and manage various documents, ensuring accuracy and adherence to company standards.

9.Accounts Managements Strong understanding of basic accounting principles and the ability to manage financial records and budgets.

Essential Duties and Responsibilities:

1. Administrative Support: Provide comprehensive administrative support to the CEO, including managing schedules, handling correspondence, and maintaining records.

2.Meeting Coordination: Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.

3.Travel Arrangements: Arrange and manage travel itineraries, accommodations, and logistics for business trips.

4.Communication Management: Act as the point of contact between the CEO and internal/external clients, screen and direct phone calls and distribute correspondence.

5.Document Preparation: Prepare reports, presentations, and briefs for meetings and events.

6.Office Management: Ensure smooth operation of the office, including managing supplies, equipment, and facilities.

7.Project Assistance: Assist with special projects and initiatives as assigned by the CEO.

8.Confidentiality: Handle sensitive information with the utmost discretion and always maintain confidentiality.

9.Event Planning: Organize and coordinate company events, conferences, and other activities.

10.Travel Support: Accompany the CEO on business trips as needed, providing support and ensuring all travel arrangements

11.Documentation Management: Create, review, and maintain comprehensive documentation, ensuring it is up-to-date, accurate, and accessible. This includes managing both physical and digital records.

12.Accounts Management: Strong understanding of basic accounting principles and the ability to manage financial records and budgets.

Contact Info: +91 87544 46692 / hr@guires.com